Program Manager

Summary We are seeking a meticulous professional for our Workforce Planning and Budget Management team, a pivotal group at the center of Scaled Operations vendor capacity planning, invoicing, and billing. In this role, you will lead the financial lifecycle for external vendor partners, managing purchase orders, approving invoices, processing billing and penalties, and contributing to monthly and quarterly OPEX reporting. This is a high-volume, data-intensive position, requiring comfort working in spreadsheets, extracting information from internal dashboards, and managing extensive datasets. You will also collaborate with automated systems and AI-assisted workflows, so an enthusiasm for adopting innovative and efficient processes is highly valued. Responsibilities Collaborate with cross‑functional stakeholders to translate operational demand forecasts into actionable vendor staffing and supply plans. Assist with the monthly production of the Long‑Term Forecast for vendor reviewer hours, ensuring its accurate and timely completion. Review, reconcile, and approve partner vendor invoices during the month‑end close cycle, offering clarity on cost variance drivers. Manage the billing reconciliation process, resolving billing exceptions, penalties, and fee waiver requests. Provide ad‑hoc analysis and support for monthly and quarterly OPEX variance‑to‑forecast reporting. Extract, organize, and analyze high‑volume data sourced from internal databases and dashboards. Liaise directly with external vendor partners to investigate and proactively resolve supply planning issues. Work alongside automated forecasting workflows, identifying edge cases to help optimize overall system accuracy. Qualifications Strong Excel proficiency (pivot tables, LOOKUPs, and SUMIFs) to analyze invoice details and compile financial reports. Proven ability to extract, validate, and manipulate data from large datasets and internal dashboards. Exceptional attention to detail and strong organizational capabilities. Self‑directed work ethic with the capacity to prioritize tasks and manage your own schedule independently. Proactive approach to identifying business trends or anomalies and taking swift action to address them. Practical knowledge of basic accounting principles, financial reporting, and standard internal controls and policies. Experience with Anaplan or equivalent financial planning and budgeting software is a plus. Comfort navigating a tech‑forward, AI‑augmented financial operations environment is a plus. Skills Advanced Excel/Google Sheets (pivots, lookups, SUMIFs; heavy spreadsheet work). Large dataset handling validation (high‑volume data entry, QA, attention to detail). Cross‑functional collaboration (work with internal teams, external vendors; follow‑through). Anaplan (or similar planning/budgeting tools). Forecasting / capacity planning exposure (long‑term short‑term forecasts). Comfort with automation / AI‑assisted workflows (process improvement mindset). Benefits The typical base pay for this role across the U.S. is $60.00 - $65.00/hour. Non‑exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience. Full‑time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, health savings accounts with qualified medical plan enrollment, 10 paid days off, 3 days paid bereavement leave, 401(k) plan participation with employer match, life and disability insurance, commuter benefits, dependent care flexible spending account, accident insurance, critical illness insurance, hospital indemnity insurance, accommodations and reimbursement for work travel, and discretionary performance or recognition bonus. Sick leave and mobile phone reimbursement provided based on state or local law. #J-18808-Ljbffr Aditi Consulting