Event Producer

About the Organization:

UJA-Federation of New York is the largest local philanthropy in the world. For more than 100 years, we’ve brought New Yorkers together to solve some of the most pressing problems facing our community. Thanks to our network of hundreds of non-profits, we can leverage our expertise across any number of areas — including health and human services, arts and culture, and education — to care for Jews everywhere and New Yorkers of all backgrounds, respond to crises close to home and far away, and shape our Jewish future. Our reach extends from New York to Israel to nearly 70 other countries around the world, touching 4.5 million people each year.

Position Summary

An event producer at UJA is the ultimate project manager, client service master, logistics maven and go-to problem-solver all rolled into one – an ideal place to take your event-planning skills to the next level.

In this highly collaborative and high-energy position, the event producer plays a key role on the Events Team and is viewed as a strategic partner for producing events that bring the UJA brand to life. In this unique opportunity to collaborate deeply with multiple disciplines – fundraisers, marketers, and program officers – the event producer will work successfully across the organization as well as with outside vendors to produce an assigned portfolio of marquee fundraising events and high-profile organizational initiatives throughout the year.

Major Responsibilities

The Event Producer plays a leading role in bringing UJA’s work to life for event attendees in the following ways:

• Represents the Event Team and serves as the lead contact to an assigned portfolio of affinity fundraising groups and other UJA departments.
• Develops and maintains comprehensive event project plans and timelines in consultation with internal and external partners, making sure all parties understand what is expected of them and provides a framework for ongoing accountability connected to timelines and deliverables.
• Oversees and manages the RFP process for special projects as assigned.
• Coordinates and contracts with event related vendors including venues, caterers, photographers, AV/event production services and more.
• Maintains high-quality relationships with existing vendors, and sources new partners who can provide cost effective and creative services while meeting organizational standards.
• Work with fundraisers to ensure the production of high-quality digital event journals through the Journal Ad System (JAS). Will manage the process for printed journals as needed.
• Ensure the appropriate fundraising team members are trained on JAS.
• Attends meetings around event recruitment and planning as needed.
• Maintains accurate event information and post-event analytics.
• Works to create positive, productive relationships across UJA, with an emphasis on the key cross functional teams: fundraising, marketing, AV, legal and more.
• Takes initiative to stay current with key industry news and trends and shares with the team and colleagues.
• Works events (including evenings) as assigned, either as the Event Team Lead or in a supporting role.
• Handles a variety of special tasks as assigned by the director.

Qualifications and Competencies

• Bachelor’s Degree required.
• 3-5 years related work experience in: event planning or production, project management or hospitality management.
• Excellent interpersonal skills. Able to work effectively and flexibly with all internal partners and outside vendors.
• Superb organizational skills with an ability to synthesize plans and solutions while working in a dynamic, problem-solving environment.
• Strong verbal and written communication skills.
• Events related experience, including: negotiations with vendors, and familiarity with major New York City event venues.
• Must be able to travel to meetings, site visits, and events and availability to work early mornings and evenings as necessary.
• Proficiency in Microsoft Office Suite preferred, including Office 365, SharePoint, OneDrive, Excel, Outlook, and Teams
• Eager to learn new systems upon which the team rely, including Journal Ad Software, Flowpaper, Checkin Tech, Seating and Event Registration Platforms
• Knowledge of video production and digital publishing a plus.

Salary Information:

The salary range for this role is $75,000 - $85,000, commensurate with experience and qualifications.

Reporting Information:

This position reports to the Director of Events and is a hybrid position, with a set three days/week in office.

Great Perks. Because We Appreciate Great Employees.

Time Off:

We offer a generous number of vacation days and have the Jewish holidays off as well. Fridays our offices close early (October to March at 3:00 pm and April to September at 4:00 pm). All so you can relax and recharge.

Health Care:

UJA provides a top-tier medical and dental plan, along with a flexible spending account. We also offer life insurance. And for a small cost you can take part in on-site yoga and exercise classes at our Manhattan office. Wellness matters to us.

Planning for Retirement:

UJA employees can enroll in a pension plan and tax deferred annuity.

Career Development:

Classes, workshops, and compelling speakers will keep you at the top of your game.

Community:

We come together as a staff to commemorate holidays (from Rosh Hashanah to MLK Day), volunteer at nonprofits, and celebrate our accomplishments together. (Our chocolate chip cookies are legendary!)