Contract Administrator - Washington, D.C.

QSI is seeking a Contract Administrator to support our government client in Washington, D.C. The position of Contract Administrator requires expert level knowledge in acquisition regulations, basic contract terms and conditions, order procedures, proposal preparation, negotiations, and basic contract/order administration. The Contract Administrator must coordinate with the Contract Program Manager on all reporting requirements. You must have an active Secret security clearance.

Intent to Hire: Upon contract award (Dec24/Jan25), we are excited to hire a candidate who not only meets our job requirements but also shares our commitment to excellence.

Location

Washington, D.C.

Level/Salary Range

$95K - $125K

HR Contact

Subrina Miles

Job Category

Exempt

Security Clearance Required

Secret (may require a Top-Secret)

Position Type

Full-time

Duties/Requirements/Qualifications

Qualifications:

• Possess thorough knowledge of federal acquisition principles and contracting law
• Knowledgeable in advising senior level management on acquisition related subjects and liaising with contracting offices
• Possess thorough knowledge with pre and post award acquisition support functions
• Expertise in interpreting and applying complex regulatory material

Anticipated Duties/Tasks:

The Contract Administrator shall perform all duties required including, the following:

• Provide expert advice on acquisition policies, regulations and procedures to the Acquisition Team, Contracting Officer (CO), COR, Project Managers and other DOS Management;
• Utilize DOS systems including, but not limited to, ARIBA, G-Invoicing, ILMS, GFMS, and GSD Tracker to enter and retrieve data with the permission of the Government.

Pre-Award Support (for procurement other than PSS)

• Provides advisory assistance to the Technical Evaluation Team (TET) to include participating as an advisor and non-voting member on the TET and assisting in the preparation of the TET report;
• Conducts market research;
• Supports ICGE determinations;
• Assist in drafting Statements of Work and other procurement-related documents;
• Coordinate with any other acquisition support members.

Post Award Administration

• General Administrative-related activities, including but not limited to the following:
  • Protest
  • Transition oversight
  • Transition oversight
  • Respond to Congressional inquiries
  • Preparing and completing modifications
  • Monitor burn rates
  • Work in close coordination with Program Manager on contract guidance
  • Support and coordinate contract briefings
  • Support and coordinate periodic meetings with internal and external stake holders
  • Assist the DOS in performing quality assurance surveillance functions and support
  • the COR, as required, by providing advice, recommendations, and documentation
  • Work with staff on contract close outs
  • Follows best Procurement Practices
  • Prepares and Analyze CPARS evaluations.
• Assists with the preparation of periodic COR reports for each supported contract, and generates special reports, including IAAs, when necessary;
• Leads and Assists with the preparation of COR reports for VO contracts, and generates special reports when necessary;
• Maintains a centralized file of all appropriate and required acquisition documents; and
• Other duties as assigned.

Compliance

• Supports and coordinates the planning and development of acquisition based guides, templates, and instructions on preparing required contracting documents as needed;
• Supports and coordinates with developing procurement SOPs;
• Advises and coordinates policy changes;
• Supports and participates in contract file reviews; and
• Supports and coordinates site visits for contract compliance and analytical studies.

Education / Experience Required

• Bachelor's Degree (advanced degree preferred), and/or;
• Five (5) years of general office experience
• Five (5) years of experience with federal acquisition with direct knowledge and understanding of contract regulations
• Five (5) years of demonstrated ability to communicate orally and in writing in an office environment
• Five (5) years of developing, integrating, and implementing acquisition solutions for diverse, highly complex requirements across multiple areas and disciplines