Program Administrative Assistant

ADMINISTRATIVE COORDINATOR

Location: Liverpool, NY | Work Arrangement: Fully Onsite
Salary: $50,000–$55,000/year | Schedule: Mon-Fri 7am-4pm ET
Clearance: Active Clearance or ability to obtain one

POSITION OVERVIEW

We are seeking an experienced Administrative Coordinator to provide day-to-day administrative and office support for a local team.

This role will support employee onboarding, travel coordination, expense tracking, training records, databases, scheduling, and communication with corporate support teams. The ideal candidate is organized, professional, dependable, and comfortable managing multiple priorities independently.

WHAT YOU’LL DO

• Manage calendars, schedule meetings, and resolve conflicts
• Answer and route phone calls and emails; greet visitors professionally
• Draft, proofread, and file correspondence, reports, and internal documents
• Maintain physical and digital filing systems
• Coordinate employee travel requests and prepare itineraries
• Support onboarding, including paperwork, equipment, and access
• Process expense reports and assist with basic bookkeeping
• Track expenditures and financial obligations
• Maintain employee training records and required databases
• Assist with data collection and administrative needs
• Coordinate with corporate office support staff
• Maintain compliance with applicable guidelines

WHAT YOU’LL BRING

• 4+ years of administrative or office support experience
• High school diploma required; Associate’s or Bachelor’s preferred
• Strong written and verbal communication skills
• Proficiency with Microsoft 365
• Excellent time management and ability to meet changing deadlines
• Ability to multitask and work independently
• Strong attention to detail and discretion with confidential information
• Active clearance or ability to obtain a clearance
• Military experience or experience working in a military environment is a plus

COMPENSATION & BENEFITS

• $50,000–$55,000 annual salary
• Comprehensive benefits package
• Medical and dental plans with vision discounts
• Flexible spending accounts for health and dependent care
• Company-paid life, AD&D, short-term, and long-term disability insurance
• 401(k)
• Leave package
• Years-of-service rewards
• Education assistance