Human Resources Assistant Level 1

Job Description

Job Description

​​Job Title​: Human Resources Assistant-Level 1

Reports to: Supervisor, Human Resources 

​​Department/Group​: Business Administration-HR 

​​Job Code/ Req#​:  HRA1-BAHR 

​​Location​: Diamond Bar, CA (100% in Office) 

​​Travel Required​: No 

​​Level/Salary Range​: $24.00-$27.00/hour DOE 

​​Position Type​:  Non-Exempt (Hourly)

​​HR Contact​:  Robert Raine

 

​​Job Description​  

Ono Hawaiian BBQ is a fast-casual restaurant known for its authentic Hawaiian Plate Lunches and other island specialties. Ono Hawaiian uses the freshest ingredients, prepared from scratch daily in each restaurant and grilled fresh to order. With over 130 locations across California, Arizona, and Texas, we aim to bring Hawaii's culture and “Aloha” spirit to our restaurants, offering a taste of the islands with exceptional service in an inviting atmosphere. 

Job Overview 

Ono Hawaiian BBQ is hiring a Human Resources Assistant with strong time management skills and close attention to detail. The Human Resources Assistant will perform administrative tasks and services to support the effective and efficient operations of the organization's Human Resources Department. This is an entry-level position, and we will train the right candidate to succeed in this role.

Supervisory Responsibilities 

• This position has no supervisory responsibilities. 

Responsibilities 

The responsibilities listed here are not all-inclusive; they indicate the types of activities this position usually performs. The successful candidate will be able to demonstrate core competencies in the following areas: 

• Review and enter employee data into the computer database from received digital documents.
• Verify data by comparing it to source documents.
• Serve as a reliable source of information for employees and Operations management, promptly answering questions and addressing complaints professionally and in a timely manner.
• Maintain accurate and up-to-date employee records, including (but not limited to) new hire documents, corrective actions, performance evaluations, and hard-copy training forms.
• Sort emails for the HR department.
• Monitor unemployment claims by reviewing claims, verifying employee status, and completing forms.
• Assist with workers’ compensation claims and investigate or resolve workplace complaints when needed.
• Assist with ad hoc reporting when needed.
• Assist with the planning and execution of events, such as employee recognition events and monthly celebrations.
• Complete other duties as assigned.

Skills and Abilities  

• High attention to detail and excellent organizational skills.
• Excellent written and verbal communication skills.
• Excellent problem-solving skills.
• Capacity for teamwork as well as working individually.
• Time management is a must, alongside the ability to provide timely updates and reports to human resources managers.
• Intermediate command of MS Office (especially Excel) and relevant HR software 
• Fluency in Spanish is highly preferred.
• Familiarity with HRIS (Dayforce or similar) is a plus. 

Education, Certifications, and Experience 

• An Associate's Degree in Human Resources or a related field is preferred; however, work experience will be accepted in lieu of formal education. 
• 0 to 1 year of related experience in Human Resources. (Entry-level; comprehensive training provided).
• Human Resources Certifications (PHR or SPHR) are preferred but not required. 
• Basic knowledge of Human Resources department operations. 

Physical Requirements and Environmental Conditions 

• Prolonged periods of sitting at a desk and working on a computer.
• Standard office environment.
• Must be able to occasionally lift and carry items up to 25 pounds. 

Additional Information   

Ono Hawaiian BBQ reserves the right to change or modify the employee’s job description, whether orally or in writing, at any time during the employment relationship. Ono Hawaiian BBQ may require an employee to perform duties outside their normal description, as business needs require 

Ono Hawaiian BBQ is an equal-opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic outlined by federal, state, or local laws. 

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Ono Hawaiian BBQ makes hiring decisions based solely on qualifications, merit, and current business needs.