Administrative Coordinator (Architecture, Engineering, Construction)

Only candidates with working experience in Architecture, Engineering, or Construction (A.E.C) industries will be considered Location: Downtown Dallas (on site) We are seeking a detail-oriented and proactive administrative assistant to manage, coordinate, and maintain architectural specifications across multiple projects. The successful candidate will play a key role in ensuring accuracy, consistency, and compliance of project documentation while working closely with internal teams and external stakeholders. Training will be provided. Responsibilities * Support the specifications team to prepare, coordinate, and maintain project specifications in alignment with design, engineering, and regulatory requirements

• Set up and attending project kick-off meetings
• Collaborate with engineers, architects, project managers, and consultants to

ensure specifications are accurate, complete, and up to date * Manage specification revisions, version control, and document distribution throughout the project lifecycle

• Ensure compliance with applicable standards, codes, and industry regulations
• Support and manage QA reports
• Maintain specification templates, libraries, data sheets, and best practices
• Assist in resolving technical queries related to specifications during design

and execution phases Qualifications

• High school diploma / Associates degree
• 3+ years of administrative support experience in the architecture,

engineering, or construction industries * Microsoft Office Proficiency