Office/Administrative Coordinator

Office Coordinator

Legends Global is a holistic agency that specializes in delivering solutions for legendary brands.

FC Dallas has an excellent and immediate opening for an Office Coordinator, located in the Toyota Stadium, in Frisco, TX.

This individual will be responsible for maintaining all aspects of the office and game day/event day duties.

Essential Duties and Responsibilities:

• Provide comprehensive administrative support to the GM, Operations Leaders and Department Heads within a fast-paced hospitality environment.
• Support cross-functional departments (Food & Beverage, Guest Services, Events, Operations) with administrative projects and reporting needs.
• Serve as a secondary primary point of contact for internal staff, vendors, clients and non-profit partners.
• Manage scheduling, staffing matrix for game day/event day staff.
• Game Day/Event Day Check-in Support.
• Support recruitment efforts by scheduling interviews, processing new hire paperwork, and assisting with orientation logistics.
• Prepare and place all internal and external advertisement for recruitment.
• Receive applications and send acknowledgement letters to candidates who have applied for position.
• Responsible for assisting in verifying employment for both PT and FT employees.
• Assist with payroll coordination, timekeeping verification, and communication with HR or corporate payroll departments.
• Assist the HRG with research and other special projects.
• Take an active role in creating a safe and healthy work environment.
• Coordinate offsite employee enrichment bonding outings.
• Coordinate offsite giveback missions.
• Attend, setup and prepare offsite career fairs.
• Identify opportunities to improve administrative workflows and implement process improvements.
• Perform additional administrative and operational support duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• High School diploma or G.E.D.
• Two to three years related experience and/or training, or equivalent combination of education and experience.

Skills and Abilities

• ABI software experience is a plus!
• Ability to use all office equipment, computer, calculator, fax machines, copy machines
• Ability to prioritize and handle multiple tasks simultaneously
• Excellent communication, problem solving and organizational skills
• Excellent customer service and public relations skills

Computer Skills

• To perform this job successfully, an individual must be proficient in Microsoft products, including Word, Excel, PowerPoint and Outlook.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand for long hours; use hands to handle files, type and operate office machines; to talk and hear on the telephone. Specific vision abilities required by this job include close vision to handle office correspondence.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.