Accounting Assistant

Accounting Assistant

We are seeking a detail-oriented and organized Accounting Assistant to join our team. The Accounting Assistant will be responsible for providing support to the accounting department by performing various clerical tasks and assisting with financial recordkeeping and Accounts Payable. This is a full-time, in office position at our Corporate Headquarters in Gahanna. If you enjoy helping to create processes to improve efficiencies, then this is a great opportunity for you.

Primary Duties and Responsibilities:

• Must have advanced working knowledge of Quickbooks.
• Must have experience with Microsoft Excel.
• Attention to detail to ensure accuracy when entering data.
• Process accounts payable invoices and ensure accurate coding and timely payment
• Assist with general ledger reconciliation and month-end closing procedures
• Demonstrate excellent verbal and written communication skills with internal and external customers.
• Proper phone and e-mail etiquette is required for success in this role.
• Possess a high degree of adaptability and willingness to learn. Knowledge of the healthcare industry is a plus, but the right candidate will not be afraid to ask questions, learn, and grow in the position.
• Demonstrate solid computer and technical skills. The ability to manage information through spreadsheets and an internal system is required.
• Process invoices and issue payments.
• Monitor the Accounts Payable E-mail account.
• Print, organize, and file the invoices and expense.
• Ability to efficiently communicate with vendors to request invoices/credits.
• Enter and properly code invoices/expenses in our Accounts Payable system per accounting policies and procedures.

• Review and clarify any questionable invoice items, prices discrepancies, or receiving errors (by matching PO to invoice) before entering an invoice.
• Verify vendor accounts by reconciling monthly statements and ensuring our account is in good standings.
• Reconcile credit card and bank statements.
• Provide accurate and effective document preparation and records management relative to AP function in accordance with records retention policies and procedures.
• Verify financial data for use in maintaining Accounts Payable records.
• Reconcile bi-weekly payroll postings to payroll report
• Perform other administrative tasks as assigned

Educational & Skills Requirement:

• College education in health services administration, accounting, business, or similar discipline or equivalent experience.
• Experience working independently and as a member of various teams and/or workgroups.
• Strong computer skills and knowledge of MS Office products with intermediate Excel level.
• Ability to quickly navigate between different system platforms.
• Strong organizational skills, problem-solving, and analytical skills.
• Acute attention to detail.
• 7+ years working knowledge of accounts payable and bank reconciliation processes
• Strong time management skills and ability to be both effective and efficient.

Competencies:

• Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification before acting; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Writes clearly and informatively, Edits work for spelling and grammar.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.