Legal Administrative Assistant Specialist - (Litigation Administrative Assistant)

Job Title

Primary Purpose Ensures efficient case management by handling complex document workflows, performing targeted research, and coordinating multi-party meetings, contributing to accurate and timely legal processes. Duties and Responsibilities

Archives and updates legal records in the document management system, ensuring easy retrieval and compliance with record-keeping standards.

Tracks filing deadlines for legal documents, ensuring they are submitted in a timely manner to meet regulatory and court requirements.

Communicates with stakeholders for the follow-up of documentation and administration matters on both new and existing cases.

Arranges and coordinates legal meetings, schedules appointments, and organizes travel arrangements for attorneys and legal staff.

Consolidates internal comments for communication with counterparties to finalize legal documents.

Performs general office duties, including scanning, photocopying, and filing.

Performs other duties as assigned.

Education

High school diploma or equivalent.

Experience

Typically requires 3 years of related experience.

Knowledge, Skills and Abilities

Company Secretarial Administration - Managing the administrative and statutory compliance responsibilities for an organization.

Legal Drafting - Prepares written legal documents, including a motion, a letter, a brief, a memo, or a contract.

Legal Support - Assistance provided in navigating legal processes, including research, documentation, and advice, to uphold rights and comply with the law.

Data Management - A process which includes acquiring, validating, storing, protecting, and processing required data.

Contract Administration - The process of managing and overseeing the execution, performance, and compliance of contracts between parties involved in a business agreement, including customers and vendors.

Event and Meeting Planning - Planning meetings or events on behalf of someone or a group. Includes making arrangements for catering and/or logistical support.

Regulatory Compliance - Ensuring an organization's adherence to laws, regulations, guidelines and specifications relevant to its business processes.

Legal Research - The process of identifying and retrieving information necessary to support legal decision-making.

Documentation & Records Management - Creating, distributing, using, maintaining and disposition of recorded information maintained as evidence of business activities and transactions.

Schedule Management - Establishes policies and documentation for maintaining, developing, managing, and controlling the schedules for time and resources for the completion of the project.

Benefits

SoCalGas offers a comprehensive benefits program to help support employees both personally and professionally. These benefits include, but are not limited to:

Competitive pay & Annual Bonus program

Medical, dental, and vision packages (plus free Mental Health resources/sessions)

401K company match & Company provided Pension Plan

Work/Life Balance including generous PTO

Wellness Programs/Classes

Tuition/Education Reimbursement

Career Development Tools & Resources through SoCalGas University