Free People Vendor Management Coordinator - Beauty & Wellness

Vendor Management Coordinator

Free People is looking for a Vendor Management Coordinator to support the daily operational functions within the beauty & wellness buying team; to ensure timely delivery of merchandise through consistent communication and follow-up with the vendors, the distribution center and the buying team; and to develop key cross functional relationships with the distribution center, vendors and production. Successful candidates will have the potential to advance into key areas such as buying, planning or operations.

Role Responsibilities

SKU creation and maintenance and GTIN management

Entering, updating, managing, tracking, and organizing purchase orders in all systems (MTS, IP and Blue Cherry) to ensure timely delivery

Ensure timely delivery of merchandise through tracking and monitoring of receipts communicating changes to Buying and Planning teams and updating tracking systems

DC communication and follow up on POs

Manage and execute RTV's, Retickets, Price Changes, etc. in coordination w/ Buying and Planning teams.

Manage receipts alongside the OTB availability, ensuring class is not overbought and collaborating with planning/buying when shifting orders/receipts.

Manage DTC flags, HAZMAT and shipping restrictions.

Coordinating time sensitive deliveries for events and seasonal setups.

Facilitate and assist in corrections and adjustments to invoices with Accounts Payable team.

Work in conjunction with Vendor Relations to onboard new vendors, manage compliance and monitor/issue chargebacks.

Work in synergy with Buying, Planning and Allocation teams toward common goals for the merchandise area.

Become an expert in your product assortment and a source of information for team on product launches and sample locations

Request presentation samples of all items on order (for PR, web photo, meetings) and ensure they are timely, organized, prioritized and present upon request/ problems with availability are addressed pro-actively or immediately

Role Qualifications

Exhibit strong communication and interpersonal skills

Ability to learn quickly and to retain information. Must be analytical and be able to comprehend how multiple systems interact

Proficient in Microsoft Office Suite emphasis on Excel, Outlook & Power Point

Excellent Time Management skills

High sense of urgency and ability to manage multiple priorities

Attention to detail and follow-through projects to completion in a fast-paced work environment with sense of urgency

Suggests opportunities for process improvement, greater organization or efficiency

Display the ability to find work and offers to help teammates during down time or crunch time

Prior experience in retail inventory software is a plus

Customer Service or prior retail experience is a plus

The Perks

URBN offers comprehensive Perks & Benefits to employees. Availability and eligibility to specific benefits may be subject to your location and employment status. Benefits include medical, dental, vision, PTO, generous employee discounts, retirement savings and much more! For additional information visit

EEO Statement

URBN celebrates diversity and is committed to creating an inclusive environment for all employees. We are proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex (including gender, pregnancy, sexual orientation, and gender identity or expression), religion, creed, age, physical or mental disability, national origin or ancestry, ethnicity, citizenship, service in the uniformed services, genetic information, or any other protected characteristic as established by law. We believe strongly in fostering a safe, fair and respectful work environment. To ensure compliance with our non-discrimination and anti-harassment policies, we offer anti-harassment training to managers and employees.