Billing Coordinator

West Star is the fastest growing maintenance repair organization in the industry, and we recognize this is the result of our talented team of trusted employees working together to deliver customer service excellence. We are committed to providing our employees with personal and professional growth opportunities while fostering a culture of respect and well-being with a small company feel.


When you join our team we don't think you should have to wait for your benefits to kick in. That's why when you start, they start with you! This includes medical, dental, 401K match, time off accruals, weekly pay days and much more. We don't want you to live to work, we want you to work and live.


What you can expect as a Billing Coordinator at West Star:


The Billing Coordinator interfaces with department managers, technicians, and sales staff, as well as customers. The primary function of this position is to open and bill work orders in a timely manner and assist in maintaining accuracy of schedules for multiple departments. This position will be required to work independently and coordinate multiple projects. Attention to detail, experience in coordinating large projects, and customer support are critical. Job duties may vary daily.


You will be ESSENTIAL to many FUNCTIONS including:
Responsible for opening work orders from signed proposals and drop in work from templates to maintain consistency.
Responsible to assist leads and project management to assure accuracy of pricing, departmental posting, and billing work orders in a timely manner.
Central point of contact for sales team, managers, team leaders/supervisors for opening work orders and adding to aircraft schedule.
Work independently on projects and coordinate multiple projects as assigned.
Coordinate with service, parts and vendors to assure proper billing and filing of Warranty and Maintenance claims.
Assist managers with billing disputes and write proposed credits and debits to customer accounts while adhering to company policy regarding credit approval.
Effectively and clearly communicate (i.e., speak, write, read) in English.
Any other job-related duties as assigned by supervisor or management.


What you'll need to bring with you:

Your Education:
A High school diploma or equivalent. A valid driver's license approved for airline travel and/or a valid passport is ideal, but not mandatory.
Bachelor's degree in accounting, finance, business administration preferred but not required.


Your Experience:
Strong verbal, written and interpersonal skills.
Prior experience in customer service is preferred.
Experience in multiple projects & customer interface preferred.
Aviation work order and billing process experience preferred.


Your Initiative:
We're looking for team players who are self-motivated and able to perform in a fast-paced environment where working under specific deadlines and time constraints will be common. This person will need to have strong attention to detail, be well organized and able to prioritize workload efficiently.


Your Sense of Responsibility:
Attend work every day as scheduled.
Notify supervisor in advance of shift starting if unable to work.
Must have reliable transportation to get to work each day.
Work in a team environment.
Self-starter.
Required to follow all processes and procedures in a timely manner.


Other particulars:

Physical Requirements
Lift and carry up to 10 pounds.
Routine walking, bending and squatting or sitting. Routine or repetitive physical motion with arms and hands.
Basic personal computer operations.


Mental Requirements
Work with others in a professional manner.
Understanding and implementation of regulations and guidelines.
Prioritize workload and work under pressure.
Coordinate multiple projects and duties.


Equipment Used
Personal computer operating with Windows, Microsoft Word, Microsoft Excel, Corridor and various cost and scheduling programs. Fax machine, telephone and photocopier.


Compensation & Benefit Information


The following information is disclosed according to state specific requirements. If the position applied to is not in a state with these requirements, the following information may not apply. The hourly rate for this position generally ranges between 23.00 - 28.00. Actual hourly rate will vary and may be above or below the range based on various factors including but not limited to location, experience and performance. Additional compensation in the form of a shift differential will be provided if the employee is assigned to an alternate shift. The range listed is just one component of the total compensation package. Other forms of compensation include a semi-annual discretionary bonus, 401(k) company match and employer contribution to a Health Savings Account (HSA).


West Star Aviation's Benefits

• Benefits Effective Day One for Eligible Employees
• Medical, Dental and Vision Coverage with Health Savings Account (HSA) and Flexible Spending Account (FSA) options
• Life Insurance, Disability Benefits & Supplemental Benefits
• 401(k) Plan with Employee Contributions & Employer Match
• Paid Company Holidays & Weekly Paid Time Off Accruals
• Flexible Work Schedules include 5x8, 4x10 and 3x12
• Weekly Competitive & Industry Leading Pay means you are paid more often
• Bonus Opportunity based on Company and Site Performance
• Internal Mobility & Career Advancement opportunities

This position will accept applications until 8/7/2026

Company Description:

With over 78 years of industry experience, West Star Aviation stands as a leading independent Maintenance, Repair and Overhaul (MRO) provider. Employing over 3,000 professionals, we offer comprehensive services from our strategically located full-service facilities in East Alton, IL; Grand Junction, CO; Chattanooga, TN; Millville, NJ; Perryville, Missouri; and Statesville, NC as well as satellite locations in Denver, Houston, Minneapolis and Chicago. Our extensive capabilities encompass maintenance, paint, interior, and avionics services, supported by the largest Aircraft On Ground (AOG) network in the country, ensuring prompt and reliable mobile repair services nationwide.