Events Specialist

Responsibilities Leads the strategy, planning, and execution of key company meetings and events, including the Fall Owners Meeting, Spring Sales Meeting & Tradeshow, Board Meetings, Supplier Conference, and other enterprise events. Partners with leadership to define event objectives, audience needs, and success measures. Develops large-scale, complex event plans aligned with business objectives, including timelines, resource needs, stakeholder responsibilities, and risk mitigation strategies. Anticipates challenges, recommends solutions, and ensures successful execution. Manages the evaluation and selection of event facilities, vendors, and service providers. Leads the RFP process, reviews proposals and contracts, negotiates terms, conducts site evaluations, and provides recommendations to leadership. Develops and manages event budgets in partnership with leadership. Evaluates costs, monitors expenses, manages events within budget parameters, and provides budget reporting and recommendations. Builds and manages relationships as the primary liaison with external partners, including production companies, exhibitors, entertainment providers, hotels, and other vendors to ensure event objectives and service expectations are achieved. Develops and executes event marketing and communication plans to ensure sponsors, attendees, exhibitors, and key stakeholders receive effective and timely information. Partners with internal marketing teams to develop event themes, messaging, branding, and visual concepts that support organizational priorities. Evaluates event effectiveness by analyzing performance metrics, survey results, and stakeholder feedback. Identifies opportunities and recommends improvements for future events. Serves as the primary on-site event liaison with facilities, vendors, and stakeholders. Resolves issues and ensures events are delivered according to established objectives and standards. Oversees event logistics, including registration, attendee communications, meeting materials, room blocks, records management, and event documentation. Qualifications Bachelor’s degree in Marketing, Communications, or Event Planning is preferred; 4+ years related experience and/or training; or equivalent combination of education and experience. Proven experience in event and meeting planning, hospitality, marketing, or project management. Experience with large scale corporate events. Experience with current Microsoft Office programs (MS Word, Excel. PowerPoint) Proficiency with event-management software and productivity tools. Strong Project management skills: establishing objectives, timelines, and deadlines; action planning to meet deadlines. Ability to develop and manage budgets. Strong organizational skill, attention to detail, and multitasking based on customer and organization needs. Ability to organize and follow through with complete fulfillment of customer requests. Problem-solving skills: listening to, interpreting, and meeting the needs of others; diagnosing and rectifying problems. Ability to establish, document, and maintain efficient work procedures. Ability to work under pressure and adapt quickly. Excellent communication and negotiation skills across different individuals, departments, and external parties. Ability to write professional business correspondence, marketing copy, and social media. Ability to work independently while maintaining effective relationships with co-workers, executives, customers, and suppliers. Desire to support and meet the needs of other employees, customers, and the Company as a whole. While multilingual skills are valued, English proficiency (written and spoken) is a core requirement for this position due to the nature of the work, safety regulations, and to ensure accurate communication and comprehension. Certified Meeting Planning Professional preferred. We’re also interested in hiring a great candidate that holds these values so we can further build a strong company culture: Values Safety: Always prioritizes safety, both at work and at home, while ensuring those who work for you work safely. Customer Focused: Take the perspective of those we serve, anticipate their needs, and responding quickly. One Team: We win together by collaborating with each other, focusing on the common goal, and leveraging the strengths of the team. Own It: Take the initiative, act with a sense of urgency and pride, do things right the first time, and always act with integrity. Innovate: Embrace and create change that drives continuous improvement and customer-valued solutions. Benefits Competitive Paid Time Off (PTO) Safe Harbor 401(k) – 100% employer match up to 5% of base pay and immediate vesting Holiday pay – we recognize and pay our employees for 7.5 holidays per year Paid Parental Bonding Time Employer subsidized medical, dental, and vision plans Employer paid life insurance and short-term disability Voluntary long-term disability, accident, critical illness, and hospital indemnity insurance 24/7 Access to virtual care/telehealth options Health Savings Account (HSA) with employer contribution; Flexible spending accounts (FSA) Wellbeing program with opportunity to earn reduced medical costs Employee Assistance Program (EAP) for you, and your family Employee referral bonus program Employee service milestone recognition program #J-18808-Ljbffr