Staff Accountant

Job Description

Job Description

Job Posting TitleStaff Accountant
Job Description

About KELTEC

Powering Reliability. Driving Performance. Building Careers.

At KELTEC, we are more than a filtration company. We are a team of problem-solvers, innovators, and industry experts dedicated to helping our customers keep their operations running. Since 1982, KELTEC has designed, manufactured, and distributed high-quality filtration and component solutions that support critical industrial systems around the world. Our products serve compressed air, air treatment, hydraulics, refrigeration, gas, and vacuum applications, helping customers maximize uptime and reduce operating costs.

Headquartered in Northeast Ohio, KELTEC has grown into a leading manufacturer with multiple fulfillment centers, manufacturing operations, and a global customer base. We combine OEM-equivalent quality, engineering expertise, and outstanding customer service to deliver reliable solutions that customers can trust.

Summary

The Staff Accountant is responsible for accurately and efficiently processing vendor invoices, maintaining vendor accounts, and ensuring payments are completed in accordance with company policies and agreed-upon terms. This position works closely with vendors, purchasing, receiving, and other departments to resolve discrepancies and maintain accurate financial records.

Key Responsibilities

• Review, code, and enter vendor invoices accurately and timely.
• Match invoices to purchase orders and receiving documentation.
• Identify and resolve price, quantity, approval, and receiving discrepancies.
• Route invoices for proper approval according to company policy.
• Prepare weekly payment runs, including checks, ACH payments, and wire transfers.
• Review vendor statements and reconcile outstanding balances.
• Research and respond to vendor inquiries regarding invoices and payment status.
• Maintain accurate vendor records, including W-9 forms, payment terms, and banking information.
• Verify vendor changes using established fraud-prevention procedures.
• Process employee expense reports and corporate credit card transactions.
• Monitor accounts payable aging and follow up on overdue or unresolved items.
• Assist with month-end close, including AP accruals, account reconciliations, and reporting.
• Prepare documentation and provide support for annual audits and other financial reviews.
• Assist with annual Form 1099 preparation and reporting.
• Maintain organized electronic records in accordance with company retention policies.
• Identify opportunities to improve AP processes, controls, and efficiency.
• Be cross trained to support other business functions as needed.
• Perform other accounting and administrative duties as assigned.

Qualifications

• Bachelor’s degree in accounting, finance, business, or a related field preferred.
• Two or more years of accounts payable or general accounting experience preferred.
• Manufacturing or multi-location company experience is a plus. 
• Experience with ERP and expense-management systems; Global Shop and Concur experience is preferred.
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Understanding of basic accounting principles, general ledger coding, and internal controls.