Contract Facilities Coordinator (Onsite) at Beacon Hill Staffing Group, LLC in Minneapolis, Minnesota

Facilities Coordinator

Beacon Hill's client is seeking a detail-oriented and proactive Facilities Coordinator to support daily facility operations and ensure a safe, efficient, and well-maintained workplace. This contract role is initially intended to cover a temporary leave but may offer long-term potential for the right candidate. The Facilities Coordinator will serve as a key point of contact for vendors, contractors, landlords, and internal stakeholders while helping oversee site operations, financial processes, compliance initiatives, and facility-related projects. The ideal candidate is organized, adaptable, and comfortable balancing multiple priorities in a fast-paced environment.

Key Responsibilities

• Coordinate and support a small team responsible for facility maintenance and operational activities.
• Build and maintain positive working relationships with internal partners, property management teams, landlords, and service providers.
• Monitor vendor and contractor performance to ensure services meet quality and compliance standards.
• Assist with sourcing and onboarding vendors and service providers as needed.
• Support facility-related financial processes, ensuring documentation and transactions are completed accurately and on schedule.
• Manage purchase orders and maintain records within the company's financial management system.
• Help prepare monthly accrual reports and track facility-related expenses.
• Perform regular site inspections, building audits, and safety reviews to maintain operational standards.
• Support compliance with risk management programs, safety regulations, and industry best practices.
• Ensure facilities are maintained in a clean, organized, and fully functional condition.
• Assist with business continuity and disaster recovery initiatives.
• Follow established incident reporting and escalation procedures when issues arise.
• Provide administrative and project support for facility management initiatives and reporting.
• Contribute to achieving departmental performance metrics, service level commitments, and operational goals.

Qualifications Required Skills

• Ability to work independently while collaborating effectively with cross-functional teams.
• Strong organizational and prioritization skills.
• Self-starter with a positive, professional, and energetic approach.
• Excellent verbal and written communication abilities.
• Ability to remain flexible and perform well under tight deadlines and changing priorities.
• Strong problem-solving and customer service skills.

Education & Experience

• Bachelor's degree in Facilities Management, Business Administration, Operations, or a related field preferred.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Previous experience in facilities coordination, property management, office operations, or a related administrative function is highly preferred.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.