Executive Administration Assistant

Administrative Support Executive Assistant

The selected candidate will provide administrative support to two senior leaders: 1) the EVP Global Strategy & Business Development, management committee (C-suite) leader 2) the Global Head of Inclusion and Experience, a senior director in HR.

Responsibilities:

• Provides administrative support directly to executives (excluding CEO), exercising confidentiality, tact and diplomacy
• Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.; may prepare responses to routine correspondence and inquiries
• Maintains files, records, calendars and diaries; arranges business travel, coordinates meeting arrangements and tracks expenses
• Works autonomously within established procedures and practices

Qualifications:

• High school diploma or GED required.
• 10+ years' experience required.
• Experience working with executives required.

Skills:

• High-quality work, delivered quickly/timely
• Timeliness in responses this person is expected to respond to requests from her leaders and complete tasks quickly, sometimes immediately.
• Meeting deadlines on time or ahead of schedule
• Comfortable communicating via multiple means, particularly through Teams/Teams Chats and email
• Ability to successfully manage multiple, sometimes competing priorities and navigate appropriately
• Can successfully operate in systems like Microsoft Office, including Outlook, Teams, and Excel; expense reporting systems.

The typical base pay for this role across the U.S. is: $30.00 - $36.00/hr. Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, health savings accounts with qualified medical plan enrollment, 10 paid days off, 3 days paid bereavement leave, 401(k) plan participation with employer match, life and disability insurance, commuter benefits, dependent care flexible spending account, accident insurance, critical illness insurance, hospital indemnity insurance, accommodations and reimbursement for work travel, and discretionary performance or recognition bonus. Sick leave and mobile phone reimbursement provided based on state or local law.

Consent to Communication and Use of AI Technology: By submitting your application for this position and providing your email address(es) and/or phone number(s), you consent to receive text (SMS), email, and/or voice communication whether automated (including auto telephone dialing systems or automatic text messaging systems), pre-recorded, AI-assisted, or individually initiated from Aditi Consulting, our agents, representatives, or affiliates at the phone number and/or email address you have provided. These communications may include information about potential opportunities and information. Message and data rates may apply. Message frequency may vary. You represent and warrant that the email address(es) and/or telephone number(s) you provided to us belong to you and that you are permitted to receive calls, text (SMS) messages, and/or emails at these contacts. You also acknowledge and agree to Aditi Consulting LLC's use of AI technology during the sourcing process, including calls from an AI Voice Recruiter. AI is used solely to gather data and does not replace human-based decision-making in employment decisions. Calls may be recorded. Consent is not a condition of purchasing any property, goods, or services. You may revoke your consent at any time by replying "STOP" to messages or by contacting View email address on click.appcast.io. For information about our collection, use, and disclosure of applicant's personal information as well as applicants' rights over their personal information, please see our Privacy Policy.

26-06381