Office Services Associate

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

We're seeking a proactive and service-focused Office Services Associate to support day-to-day office operations and deliver a seamless workplace experience. This role is ideal for someone who enjoys staying active, takes pride in maintaining an organized environment, and is committed to supporting both employees and clients with a high level of service.

Key Responsibilities

Office Operations & Support

• Support daily mailroom and office services operations, ensuring smooth coordination across service lines
• Process incoming and outgoing mail, packages, and courier deliveries (FedEx, UPS, messenger services)
• Assist with shipping, receiving, and distribution of materials across the office

Conference & Meeting Support

• Set up and break down conference rooms for meetings, depositions, and events
• Ensure rooms are clean, stocked, and ready for use at all times
• Provide support with basic audio-visual setup and troubleshooting

Workplace Experience & Upkeep

• Maintain cleanliness and organization across office spaces, including kitchens, pantries, copy rooms, and common areas
• Perform daily office walkthroughs to identify and address maintenance or supply needs
• Stock supplies, including paper, office materials, and shared equipment areas

Inventory & Vendor Coordination

• Monitor and maintain inventory levels for office and pantry supplies
• Coordinate supply orders and manage vendor deliveries and service visits
• Assist with work orders and communicate with building management or vendors as needed

Administrative & Team Support

• Assist with filing, scanning, copying, and light administrative tasks
• Provide backup support to reception as needed
• Support office moves, workstation setups, and basic IT-related tasks (e.g., equipment setup)

Client & Employee Support

• Deliver responsive, high-quality service to employees, visitors, and clients
• Assist with food deliveries, catering support, and material handling as needed
• Respond to requests promptly and follow through to completion

What You Bring

• Experience in office services, facilities, hospitality, or a related support role
• Strong organizational skills with attention to detail
• Ability to multitask and stay proactive in a fast-paced environment
• Comfortable handling physical tasks and being mobile throughout the day
• Basic knowledge of office equipment, shipping processes, and AV support is a plus
• Team-oriented mindset with a strong customer service approach

Opensity Solutions, provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

$17.25 - $49.88