Sponsored Programs Administration Records & Transactions Assistant

The objective of the Records & Transactions Assistant position within Sponsored Programs Administration at the ODU Research Foundation is to ensure the efficient and accurate management of workforce data and compliance with applicable regulatory and institutional requirements in support of sponsored program project personnel. This role supports the administration of grant-funded personnel actions, including high-quality data entry, employee onboarding, and reporting, ensuring accuracy, consistency, and alignment with sponsored program requirements. The position also provides administrative support for departmental initiatives and projects, with a focus on continuous improvement, process documentation, and operational efficiencies. Through these efforts, the role contributes to the effectiveness of staffing operations and supports the continued growth and management of ODU’s research enterprise.

Level and type of experience

Considerable experience with PC-based software such as Microsoft Word, Excel, Access, Power Point, and Outlook.

Considerable experience in customer service and office administration.

Working experience in data entry or HR operations.

Working experience managing large volumes of data and using systems to track and store information.