NON-REMOTE--Accounts Payable/Payroll Clerk-Specialist

Job Description

Job Description

We are currently seeking a great candidate for our Accounts Payable/Payroll Clerk/Specialist position. The description below encapsulates a key position within the financial operations of Shared Hospital Services (SHS), ensuring the smooth and accurate management of accounts payable and payroll functions. Please review summary below.

Position Details:

• Title : Accounts Payable/Payroll Clerk/Specialist (Non-remote)
• Type : Full-time, hourly, permanent
• Hours : 40 hours per week
• Exceptions: Occasional overtime during payroll periods or closing periods.
• Hourly Pay : $23.00 - $26.00 per hour based on experience
• Reports to : Financial Controller
• Environment : Office Setting
• Evaluation : 60-day introductory period
• Extra: Offered Retainment Bonus and additional PTO after 6 Months

RESPONSIBILITIES :

• Maintain accounts payable and vendor records and process vendor payments weekly.
• Match purchase orders with invoices, verify pricing, and input invoices into the system.
• Support financial reporting processes by preparing various reports related to AP and payroll.
• Assist in maintaining the general ledger by performing tasks such as journal entries, account reconciliation, and reviewing transaction reports.
• Assist with monthly closings, internal and external audits by providing necessary records and reports.
• Prepare and process payroll, ensuring accuracy with deductions, and compliance with federal payroll laws and ability to maintain confidentiality.
• Handle wage garnishments, direct deposits and respond to vendor and employee inquiries regarding payments, discrepancies, and payroll-related issues.
• Collaborate with other departments such as Human Resources to streamline processes and address issues efficiently.
• Contribute to special projects and work independently to meet deadlines
• This position requires a strong work ethic, an eye for detail, and the ability to manage multiple tasks in a time-sensitive environment.

Qualifications:

• Education : Associate's degree in accounting or related field, or equivalent experience, familiarity with GAAP is a plus.
• Experience : At least 3 years in Accounts Payable and Payroll.
• Software Skills : Proficiency in Microsoft 365 (Word, Excel, Outlook), Dynamics Great Plains ERP, and payroll systems (e.g., QuickBooks, ADP, or similar) preferred.
• Other Skills : Strong organizational, analytical, and problem-solving abilities, with attention to detail
• Physical Requirements:
  Must be able to perform tasks such as sitting for prolonged periods, lifting up to 25 lbs., and other physical movements.

• Benefits:
• Primarily Monday through Friday work week.
• After the 60-day review - Health and Dental Insurance (Employer Contribution), and Vision Insurance (Employee Paid)
• Sick Time (no waiting period - accrue 1.85 hours every pay period
• 401K (Principal) - Company match 6% contribution
• Paid Vacation - after one year of employment
• Personal Days (prorated up to 24 hours annually immediately)
• Paid Holidays (News Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day)
• Short Term (Voluntary Benefit) and Long-Term Disability (Voluntary Benefit)
• Group Life Insurance (Company Paid)
• Direct Deposit

Provide 2 Professional References

Must meet background check and pre employment testing requirements