Medical Secretary

45595BR

Extended Job Title:

Medical Secretary

Org Level 1:

Texas Tech Unv Hlth Sci Ctr El Paso

Position Description:

To perform specialized clerical and secretarial duties in support of the medical staff/faculty of the TTUHSC. Employees in this position are responsible for performing varied and complex office duties which require a thorough knowledge of departmental and institutional policies and procedures, as well as medical and scientific terminology. Work is performed under general office conditions requiring a high degree of telephone and personal contact with HSC faculty, staff, patients, and outside professionals. Work is also performed under pressure of deadlines, which may include frequent requests for urgent reports.

Requisition ID:

45595BR

Optional Attachments:

Transcript

Travel Required:

Up to 25%

Major/Essential Functions:

• Provides general information in response to in-person and telephone inquiries from HSC faculty, staff, customers, and the general public. Handles questions and requests when appropriate, or refers the person inquiring to the appropriate faculty or staff member.

• Responsible for providing assistance and support to the assigned faculty and Department Administrators, including assistance in special projects, technical and business correspondence, and other assigned presentations and related items.

• Serves as forward-facing front desk personnel. Participates in daily/weekly /monthly related secretarial duties, including but not limited to obtaining and distributing departmental mail.

• Assists in the Departmental Inventory and surplus items.

• May be responsible for making travel arrangements for chair, faculty, staff, and for the research division. Seeks approval. Prepares travel applications and vouchers with pertinent information.

• Responsible for purchasing equipment & supplies for the department's supply room. Keeps inventory of the supply room to ensure toners and other office supplies are available.

• Responsible for ensuring the daily operation of all printers (large multi-user only), and copiers. Replenishes paper supply throughout the day.

• Assists in submitting work orders to IT, Facilities, and Maintenance when requested and/or assigned by supervisor.

• May assist with the coordination, scheduling, and publication of faculty and Advanced Practice Provider (APP) schedules for the department.

• Assists with recruiting tasks, credentialing, onboarding, and separation procedures for incoming/outgoing faculty and NP's.

• Performs duties in a departmental administrative office environment. This is a non-clinical position and does not provide administrative support within the Emergency Room.

• Remains current with all licensure, certifications, and mandatory compliances and trainings required of this position.

• Adhere to all policies, procedures and practices (Regents Rules, TTUS, HSECEP OPs, etc.).

• Personally, and consistently, demonstrate, display and act in accordance with Texas Tech Health El Paso's Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Serve as a Value's leader while actively promoting and encouraging staff across the institution.

• Perform all other duties as assigned.

Grant Funded?:

No

Minimum Hire Rate:

Compensation is commensurate upon the qualifications of the individual selected

Pay Basis:

Hourly

Work Location:

El Paso

Campus:

HSC - El Paso

Department:

Emergency Medicine Elp Genl

Required Attachments:

Resume / CV

Job Type:

Part Time

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group:

Office and Admn Wkrs All Other

Shift:

Day

EEO Statement:

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Required Qualifications:

• A minimum of a High school diploma or GED.

• At least 90 days experience as a Medical Secretary Trainee. OR

• Three years of secretarial experience with 1 year in a medical or educational setting.

Does this position work in a research laboratory?:

No

Navy Enlisted Classification Code:

YN

Army Military Occupational Specialty Code:

56M

Air Force Specialty Code:

3A1X1, 8A200

Marine Military Occupational Specialty Code:

0111

Jeanne Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at .