Administrative Assistant

Administrative Assistant (Contract) — Onsite — Decatur, GA Pay: $18–21/hr (W2) Schedule: 40 hrs/week | Monday–Friday (typical hours around 8:15am–5:00pm) Duration/Reason: Contract coverage while an employee is out on FMLA Location: Onsite in Decatur, GA 30030 . Occasional local travel in Atlanta area may be needed for off-site meetings. Position Summary We’re seeking an organized, proactive Administrative Assistant to provide administrative and operational support in a fast-paced environment. This role supports leadership with heavy calendar/meeting coordination, minutes, logistics, travel arrangements, expense support, and general administrative duties. You’ll also serve as backup support to an Executive Assistant as needed. Key Responsibilities Schedule and coordinate a high volume of internal/external meetings Prepare materials, take accurate meeting minutes, and distribute follow-ups Maintain calendars and support day-to-day scheduling needs Coordinate travel (flights, lodging, transportation, itineraries) Assist with expense reimbursements and credit card reconciliation Draft/proofread correspondence, presentations, and reports Maintain organized electronic/paper filing with confidentiality and discretion Support planning for events (board meetings, community engagement, etc.) Assist with special projects and process improvements as assigned Required Qualifications High school diploma (or equivalent) 2+ years of administrative experience supporting leadership/management Strong organization/time management skills with ability to juggle priorities Excellent written/verbal communication and attention to detail Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and Teams/Zoom Professional discretion handling confidential information Work Environment Professional office environment; primarily onsite. May require occasional flexibility for early/late meetings or off-site support. Light lifting up to ~20 lbs may occur.

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