Executive Assistant to the CEO

Job Description

Job Description

Executive Assistant to the CEO

Park Board of Trustees and Visit Galveston in Galveston, TX is looking to hire a full-time Executive Assistant to provide high-level administrative and operational support to our Chief Executive Officer . Are you highly organized, proactive, and able to manage multiple priorities in a fast-paced environment? Do you thrive in a role that requires professionalism, discretion, and independent judgment? Would you like to join an organization that values your skills and rewards your efforts ? If so, please read on!

This administrative position earns a competitive salary of $61,442+ annually . We provide fantastic benefits, including strong health, dental, and vision plans, plus hospitalization, life/AD&D insurance, short- and long-term disability policies fully paid for by the employer, and a 401(k) plan with a 5% employer match on a 3% employee contribution. If this executive support role sounds like the right opportunity for you, apply today!

ABOUT PARK BOARD OF TRUSTEES AND VISIT GALVESTON

In 1963, the citizens of Galveston voted to create a specialized unit of government known as the Park Board of Trustees of the City of Galveston. The organization is responsible for overseeing Galveston's tourism efforts, Galveston Island Beach Patrol (GIPB), and Coastal Zone Management (CZM). The Park Board is funded primarily through Hotel Occupancy Tax (HOT) revenue and beach user fees collected from the parks it manages. Tourism pays for tourism, as the Park Board does not collect sales or property taxes. The nine-member Board is comprised of volunteer residents with diverse professional and business backgrounds who each serve a minimum two-year term and participate on advisory committees.

Our mission is to promote and support tourism on Galveston Island while fostering an environment that creates a great place to live, work, and visit. We strive to create a destination that offers an exciting variety of experiences while enhancing the quality of life for residents and visitors alike.

Galveston Island offers unique natural resources, attractions, events, and coastal heritage that we are proud to share with the community and visitors from around the world. Our employees are passionate about showcasing the island and creating memorable experiences for all who visit.

A DAY IN THE LIFE OF AN EXECUTIVE ASSISTANT TO THE CEO

• Serve as a trusted administrative and operational support partner to the Chief Executive Officer in a fast-paced, high-accountability environment.
• Utilize strong organizational, communication, and problem-solving skills to manage complex calendars, schedules, meetings, travel arrangements, and executive priorities while ensuring timely follow-through.
• Handle incoming calls, emails, correspondence, requests, and visitors with a high level of professionalism, discretion, and confidentiality.
• Prepare and maintain executive-level correspondence, reports, presentations, agendas, spreadsheets, and other business documents with exceptional attention to detail and accuracy.
• Coordinate office operations, vendor communications, supply management, purchasing functions, invoice processing, and administrative records maintenance to support daily organizational operations.
• Independently manage multiple competing priorities while adapting to changing operational needs in a dynamic executive environment.
• Foster a professional, organized, and welcoming atmosphere while providing exceptional customer service and support to internal and external stakeholders.

MINIMAL QUALIFICATIONS

• Minimum of five years of progressively responsible experience in administrative support, executive support, or office management, preferably within a public sector or government environment.
• Ability to independently prioritize and manage multiple assignments, deadlines, and competing priorities in a fast-paced environment.
• Strong organizational and time management skills with exceptional attention to detail and accuracy
• Excellent written and verbal communication skills with the ability to interact professionally with employees, leadership, and external stakeholders.
• Ability to exercise sound judgment, discretion, and confidentiality when handling sensitive information and executive matters.
• Strong problem-solving and critical-thinking abilities with the capability to work independently and proactively with minimal supervision.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to quickly learn and adapt to new systems, processes, technology, and operational procedures.
• Strong customer service, interpersonal communication, and relationship-building skills

DESIRED QUALIFICATIONS

• Experience directly supporting a CEO, Executive Director, C-Suite executive, or senior leadership team, preferably within a public sector or government environment.
• Associate degree or specialty certification in business administration, office administration, communications, or a related field preferred.
• Experience coordinating executive calendars, meetings, travel arrangements, and professional communications in a fast-paced environment.
• Experience with budget tracking, invoice processing, purchasing procedures, expense reporting, and administrative financial support function

WORK SCHEDULE FOR AN EXECUTIVE ASSISTANT TO

This position typically works Monday - Friday from 8:30 AM - 5:00 PM, with occasional variations in schedule depending on operational needs. Regular in-person attendance is required.

ARE YOU READY TO JOIN OUR TEAM?

If you are organized, adaptable, professional, and passionate about supporting executive leadership in a dynamic environment, you may be perfect for this Executive Assistant position! Please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you!