HR Analyst (Payroll) (35026)

Description

Are you a skilled professional who believes in lending your skills to end hunger during these unprecedented times If so consider being the HR Analyst (Payroll) for the San Francisco-Marin Food Bank. Join our friendly collaborative and hardworking People Culture & Equity team reporting to the HR Manager Operations.

The HR Analyst (Payroll) supports delivering accurate timely compliant and consistent HR operations. The role is responsible for day-to-day payroll processing HRIS and data maintenance employee lifecycle administration reporting documentation and service support and escalates complex or higher-risk matters to the HR Manager Operations.

Who We Are:

The San Francisco-Marin Food Banks mission is to end hunger in San Francisco and Marin counties. We envision a community free of the root causes of hunger where everyone has access to nutritious food of their choosing and is uplifted by a network of support.

Together with more than 300 community partners we work to address hunger head-on through a coordinated network of neighborhood food pantries CalFresh enrollment home-delivered groceries and policy and advocacy efforts. We work with our community to provide food for people facing hunger today while working to end thehunger oftomorrow. This fiscal year we are serving 36000 households per 70%of what we distribute is fresh fruits and vegetables. Visit learn more.

Who You Are:

To excel in this position you will need to approach the work with the following habits and values:

• Must be a self-starter able to handle multiple tasks effectively in a dynamic fast-paced environment

• Strong analytical problem-solving interpersonal oral and written communication skills required

• Strong customer service skills required to support SFMFB staff and outside vendors

• Exceptional organizational skills and strict attention to detail are a must

• Compliance and risk management mindset

• Continuous improvement mindset

• Collaboration and stakeholder support

What You Would Be Accountable for:

The HR Analyst is accountablefor the following key pieces ofwork:

• Process accurate and timely semi-monthly payroll and maintain related payroll records reconciliations and reporting.

• Maintain accurate HRIS employee position and organizational data and support routine audits reporting and system administration.

• Provide responsive operational support throughout the employee lifecycle and maintain HR procedures resources and service metrics.

What You Would Be Doing Right Now:

HR Operations Delivery and Employee Lifecycle Support

• Process employee lifecycle transactions including onboarding job changes transfers promotions leaves and offboarding in accordance with established workflows and approval requirements.

• Maintain complete and accurate employee records forms checklists and supporting documentation.

• Respond to routine employee and manager inquiries track service requests and escalate complex sensitive or policy-related matters to the HR Manager Operations.

Payroll Processing

• Process accurate and timely semi-monthly payroll for SFMFB staff including payroll preparation review support submission and post-payroll reporting.

• Research and resolve routine payroll issues and discrepancies and escalate complex exceptions to the HR Manager Operations.

• Maintain and update payroll and employee data in the HRIS including new hires conversions promotions merit increases and annual union increases.

• Process union dues and delinquent dues uploads for semi-monthly payroll and maintain supporting records.

• Prepare monthly payroll-related updates for the Union and Shop Stewards for review as needed.

• Process and maintain leave-of-absence payments in coordination with the appropriate PC&E team members.

• Process garnishment orders through the dedicated garnishment team in Paycom.

• Produce final checks and approved off-cycle checks in accordance with established procedures and approval requirements.

• Respond to routine Paycom and payroll inquiries track issues and trends and escalate system or compliance concerns to the HR Manager Operations.

• Maintain and distribute annual payroll and holiday schedules.

• Support annual and periodic payroll reporting and audits including workers

• compensation Healthy SF/HCSO W-2 ACA and other required reporting.

HRIS Reporting Systems and Data Management

• Support HRIS testing training configuration documentation and system updates under the direction of the HR Manager Operations.

• Develop and maintain standard and custom reports within the HRIS and payroll systems to support operational and data-informed decision-making.

• Maintain the HRIS database and conduct routine audits to support the confidentiality integrity and accuracy of employee data.

• Maintain internal and external organizational charts and position data including department and reporting structures.

• Prepare and support with HR reporting audits and surveys

• Prepare workforce reports and HR analytics and flag trends or data concerns for review by the HR Manager Operations.

• Provide administration and reporting support across HR systems including the ATS and HR ticketing platform.

• Process employment verification requests in accordance with established procedures.

• Maintain and support the HR ticketing system including reporting user support and training as needed.

• Maintain and update the PC&E site forms resources and operational content.

• Complete other HRIS reporting and data-maintenance assignments as needed.

What Else You Should Know:

All internal candidates must apply using their Food Bank work email within 10 business days of posting to be 10 daysare still welcome but may not be reviewedoraffordedan interviewdepending on the status of the selection process.

REQUIRED EXPERIENCE:

• 3 years of relevant experience in payroll HR operations HRIS or human resources administration.

PREFERRED EXPERIENCE:

• Experience using and supporting Paycom or a comparable HRIS is preferred.

• Experience working with detailed and complex data sets in a unionized nonprofit or regulated environment is highly desired.

KEY KNOWLEDGE SKILLS & ABILITIES:

• Strong Microsoft Excel data-entry data-retrieval reconciliation reporting documentation and customer-service skills.

CERTIFICATES LICENSES REGISTRATIONS:

• Bachelors degree in human resources Business Administration related field or equivalent experience.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

This position is set in a hybrid work environment requiring 4 days per week onsite and 1 day remote. The physical and environment demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is for a 2-year fixed term beginning date of hire.

SALARY The position is exempt full-time. The starting salary for this position ranges from $39.25 - $40.45 with exact salary depending on experience.

BENEFITS All positions are offered generous holiday and sick time as well as retirement savings. This position also qualifies for medical dental life long-term disability and vacation time.

The San Francisco-Marin Food bank is an Equal OpportunityEmployerand we value having staff who come from communities that we serve. We especially encourage people of color folks from the LGBTQIA2 community and people with disabilities to accordance withand support of the San Francisco Fair Chance Ordinance we encourage formerly incarcerated individuals and those with arrest and conviction records to apply.

Required Experience:

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