Attendance Clerk

Attendance Clerk

The Attendance Clerk is responsible for the tracking of daily absences and tardies for students. To comply with A.R.S. 15-807 - Absence from school; notification of parent or person having custody of pupil. Within two hours after the first class in which the pupil is absent, shall make a reasonable effort to promptly telephone and notify the parent or other person who has custody of the pupil of the pupil's absence from school.

Principal duties include:

• Answering incoming phone calls relating to attendance issues as well as checking phone messages frequently.
• Ensuring teachers are taking attendance and entering the attendance data in the student management system.
• Creating absence reports and other user defined reports using the student management system.
• Calling parents of students who are absent within two hours after the first class.
• Daily data update in the student management system for absences, tardies, excuses, etc.
• Filing excuse notes in students' cumulative file.
• Tracking excessive absences and mailing truancy letters.
• Verifying enrollment documents for the student cumulative folders after site secretary has enrolled a student.
• Processing school record requests.
• Tracking and following through on 30 day birth certificate waivers.
• Copying IEP documents and delivering to appropriate personnel.
• Processing withdrawn students, paperwork and student data entry.
• Providing customer service to students and parents.
• Duties as assigned for data entry in the student management system.
• Backup for Site Secretary.

Knowledge and skills required include:

• Knowledge of general school site rules and policy.
• Knowledge of district rules of conduct and policy.
• Skill in communicating orally and in writing.
• Skill in establishing and maintaining effective working relationships with others.

Physical requirements include:

Able to perform the following physical requirements of the position with or without reasonable accommodation: critical sensory requirements include general vision, corrected to 20/20, hear or listen in the normal range (corrected) and speak and give directions clearly. Able to walk, sit, stand, kneel, lift, carry, push, pull or otherwise move objects up to 50 lbs.

Minimum qualifications include:

Working knowledge of Word and Excel, customer service skills (person and phone), ability to multi-task, communication skills (written and verbal), working knowledge of student management system helpful. Bilingual preferred. Valid Arizona DPS IVP Fingerprint Clearance card.

Required license/certification:

High School Diploma or equivalent.

An equal opportunity employer. The Maricopa Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability, age or sexual orientation in admission and access to its programs, services, activities, or in any aspect of their operations and provides equal access to Scouting America and other designated youth groups. The Maricopa Unified School District also does not discriminate in its hiring or employment practices.

Title IX Coordinator: Assistant Superintendent of Human Resources, Address: 44150 W. Maricopa/Casa Grande Highway Maricopa, AZ 85138, Telephone Number: View phone number on click.appcast.io

Section 504/ADA Coordinator: Director of Exceptional Student Services, Address: 44150 W. Maricopa/Casa Grande Highway Maricopa, AZ 85138, Telephone Number: View phone number on click.appcast.io