Administrative Assistant II

School/Departmental Administrative Assistant II

Under the direction of the Principal/Supervisor, organize, coordinate and manage the clerical activities and communications of an office; perform varied and responsible secretarial duties; serve as confidential secretary; provide specialized assistance and information to students, parents, faculty and others.

Principal Duties: (essential functions)

• Serve as liaison among the principal/supervisor, teachers, students, parents and other staff members.
• Provide a wide variety of responsible secretarial in support of school/department office activities, administrative, teaching and support staff.
• Serve as confidential secretary to the Principal/Supervisor; type, file and process personnel evaluations, documentation of disciplinary actions and other sensitive materials.
• Greet parents, students, staff and other visitors to the school/department office; assist visitors and direct them to appropriate personnel.
• Understand, interpret, apply and explain State and District rules, regulations, policies and procedures related to school operations, programs and services.
• Prepare, format, type, edit, proofread, process and distribute a variety of materials including bulletins, correspondence, reports, purchase orders, requisitions and other documents.
• Maintain the school/department calendar of events and schedule facilities use.
• Schedule meetings, appointments and conferences for the Principal/Supervisor as requested.
• Answer telephones and respond to questions; take and relay messages; provide assistance and information.
• Compose routine memos and correspondence from brief verbal instructions or notes.
• Maintain a variety of records and files including materials of a confidential nature.
• Record and process employee attendance data for payroll purposes.
• Greet and orient substitute personnel; open, sort and route mail.
• Order, receive, store and maintain office supplies.
• Operate a variety of standard office machines.
• Coordinate and assure the timely completion of office clerical work; assist other personnel as needed in enrolling students and providing first aid to ill and injured students.
• Monitor student conduct in the office.
• Prepare agendas, attend meetings and take minutes.
• Maintain budget records; record expenditures and maintain current balances in assigned accounts.
• Schedule and request maintenance and repair on equipment and facilities.
• Train and provide work direction to others as assigned.
• Perform related duties as assigned.

Knowledge and Skills Required:

• Knowledge of general safety rules and techniques.
• Knowledge of district rules of conduct.
• Knowledge of modern office practices, procedures and equipment
• Knowledge of correct English usage, spelling, grammar, punctuation and composition
• Knowledge of applicable sections of the Board Policy and other laws and regulations
• Skill in establishing and revising work priorities
• Skill in maintaining complex filing systems containing confidential or sensitive information.
• Skill in working effectively with frequent interruptions and many demands on time.
• Skill in establishing and maintaining effective working relationships with others.

Physical Requirements:

Able to perform physical requirements of the position with or without reasonable accommodation

Minimum Qualifications:

• High School Diploma/GED - supplemented by course work in office practices, bookkeeping or related field
• Three years of increasingly responsible secretarial and clerical experience involving extensive public contact and financial record keeping.
• IVP Fingerprint Clearance Card

An Equal Opportunity Employer

The Maricopa Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability, age or sexual orientation in admission and access to its programs, services, activities, or in any aspect of their operations and provides equal access to Scouting America and other designated youth groups. The Maricopa Unified School District also does not discriminate in its hiring or employment practices.