Property Maintenance Coordinator

Job Description

Job Description

Picht & Sons is looking for a Property Maintenance Coordinator to keep repair and maintenance work moving across our managed properties. This position sits between tenants, property managers, maintenance technicians, and outside vendors, so good follow-up matters just as much as knowing what needs to be repaired.

When a tenant reports a problem, we need someone who can get the right information, determine how quickly it needs attention, assign the work, and stay with it until the issue is actually resolved.

The Day-to-Day

• Receive maintenance requests from tenants and review the details before scheduling service.
• Prioritize urgent repairs and make sure routine requests don't get forgotten.
• Schedule work with maintenance technicians, contractors, plumbers, electricians, HVAC companies, and other vendors.
• Keep tenants informed about appointments, access requirements, and repair progress.
• Follow up on open work orders and confirm that completed repairs were handled properly.
• Coordinate repairs and cleaning when a property becomes vacant and help make sure it is ready for the next tenant.
• Request estimates for larger repairs and provide the information to property management for review.
• Track invoices, work orders, vendor information, repair notes, and maintenance expenses.
• Help coordinate routine inspections and preventive maintenance.
• Flag recurring problems or costly repairs that may need a longer-term solution.

What We're Looking For

• Experience in property management, maintenance coordination, construction administration, facilities, or a similar role is preferred.
• Someone who follows a repair through to completion instead of assuming it was handled after making one phone call.
• Comfortable communicating with tenants, technicians, vendors, and property managers throughout the day.
• Good scheduling and organizational skills.
• Basic understanding of residential repairs and the ability to recognize when an issue may require a licensed contractor.
• Comfortable working with property management software, email, spreadsheets, and electronic work orders.
• Able to handle urgent situations calmly and make sensible decisions about what needs immediate attention.

Benefits

• $45,000 – $60,000 annual salary , based on experience.
• Health insurance options.
• Paid vacation and personal time.
• Paid company holidays.
• Retirement plan options.
• Mileage reimbursement for approved property-related travel.
• Paid training and professional development.
• Opportunity to grow into property management, maintenance management, or broader property operations roles.