Benefits and Payroll Administrator

Job Description

Job Description

At Balls Foods, we believe our teammates are the foundation of everything we do. We are seeking a detail-oriented, service-driven Benefits & Payroll Administrator to support benefits administration and payroll operations for our large, multi-location workforce. This role is critical in ensuring teammates are supported effectively, paid accurately, and provided with a positive experience navigating benefits and compensation programs.

If you thrive in a fast-paced environment, enjoy problem-solving, and take pride in delivering accurate and compliant work, we'd love to meet you.

As the Benefits & Payroll Administrator, you will play a key role in supporting benefits administration, payroll accuracy, compliance, HR systems, and teammate support across the organization.

This position is based in the Kansas City, Kansas area and currently works from our Support Office location. Within the next several months, our team will be relocating to a new office off of Johnson Drive in Kansas. Following successful onboarding and training, teammates in this role are eligible to work remotely one day per week.

Key Responsibilities:

• Payroll Processing & Compliance: Ensure accurate, timely, and compliant execution of all payroll processes while maintaining adherence to applicable laws and internal policies.
• Benefits Administration & Support: Deliver effective administration and communication of benefits programs to support teammate understanding, enrollment, and overall experience.
• Systems, Reporting & Data Coordination: Maintain and optimize payroll and HRIS systems to ensure data accuracy, reporting capabilities, and operational efficiency.
• Process Improvement & Team Support: Support continuous improvement, efficiency, and consistency across payroll and benefits processes while contributing to broader HR initiatives.

Essential Job Duties:

• Execute full-cycle payroll processing in an accurate and timely manner for a large, multi-location workforce
• Maintain compliance with federal, state, and local wage and hour laws as well as union contract provisions
• Calculate and process payroll-related taxes, benefits deductions, and other required withholdings
• Perform payroll audits and validations to ensure accuracy prior to final processing
• Complete payroll batch updates and system transactions with a high degree of accuracy
• Administer benefits programs including health, dental, vision, retirement, disability, and wellness offerings in alignment with company plans and collective bargaining agreements
• Support leave of absence programs including FMLA and short- and long-term disability
• Coordinate annual open enrollment including scheduling, communication, and delivering presentations at store locations
• Serve as a primary point of contact for payroll and benefits-related inquiries, providing timely and professional support
• Partner with benefits vendors to resolve teammate questions and ensure effective issue resolution
• Maintain accurate HRIS records including new hires, terminations, compensation changes, and deductions for both support office and field teammates
• Generate and distribute payroll and benefits reports to ensure accuracy and support HR and Finance team needs
• Maximize payroll and HRIS system capabilities to ensure data integrity and operational efficiency
• Partner with the HR Director to implement system enhancements that reduce manual processes and strengthen internal controls
• Identify opportunities to streamline workflows and improve payroll and benefits processes
• Participate in team meetings, trainings, and cross-functional initiatives
• Support special projects and organizational priorities as assigned
• Maintain strict confidentiality and ensure compliance with data protection standards when handling sensitive teammate information
• Provide responsive, solution-oriented support to teammates
• Perform other duties as assigned

Competencies for Success:

• Job & Technical Expertise : Demonstrate depth of knowledge and skill in a technical or functional area.
• Customer Service & Retention: Demonstrate concern for satisfying external and/or internal customers.
• Personal Accountability: Take responsibility for individual or team performance, by setting clear goals and expectations, tracking progress against the goals, and requesting feedback.
• Communication & Interpersonal Skills: Develop, maintain, and strengthen partnerships with others inside or outside the organization who can provide information, assistance, and support.

Minimum Qualifications:

• Required: Associate's degree with 1+ years of payroll and benefits experience OR High School Diploma with 3+ years of relevant experience
• Required: Experience administering payroll and benefits within a large, multi-location organization
• Required: Working knowledge of federal, state, and local wage and hour laws and regulations
• Required: Hands-on experience with payroll and HRIS systems; experience with Paylocity or similar platforms preferred
• Required: Strong attention to detail with the ability to manage multiple priorities and meet strict deadlines
• Preferred: Experience supporting union or collective bargaining environments
• Preferred: Bilingual in Spanish and English