Facilities Manager

Overview Facilities Manager Position Summary Reporting directly to the Support Services Director, Facilities Manager is responsible for directly overseeing the day-to-day operations of the physical plant and buildings, grounds, and care of other hospital property to help provide an optimum and cost-effective operation. Routinely reviews and provides training and guidance to staff level positions to ensure that assigned areas are properly maintained according to hospital policies and standards of quality and safety. For managing supplies and equipment, for promoting teamwork with staff, peers, physicians, and Hospital administration. This individual will be responsible for continuous development of the facility maintenance program, review and updating of policies and procedures, environment of care, emergency management and Performance Improvement activities. Computer data collection to develop and support an efficient and highly productive staff. Works in collaboration with the Environmental Services Department and Bio-med for the input and completion of all maintenance requests and work orders. Works on special projects and committees as assigned by the Director of Support Services. Responsibilities Plans, revises, and coordinates all operative and departmental policy and procedures in conjunction with the Director. Adheres to organizational policies and procedures, as well as practicing good labor relations. Enforces departmental policies and those of other governing agencies (i.e. Title 22, TJC, and local, State and Federal authorities). Maintains communication and acts as a liaison between all shifts and departments to ensure smooth operation and continuity of work. Tours hospital periodically, covering each assigned area to observe facilities crews at work and to determine the instructions are followed and safety rules are observed. Ensures that the Facilities Services Department maintains the physical facilities in a functioning, safe, and orderly condition in support of quality patient care. Prepares daily assignment preventative maintenance schedules to include established routines, as well as special areas to be serviced and maintained. Keeps personnel records on employees such as hours worked, attendance, absences, vacation, and wage data for payroll. Maintains an inventory of necessary supplies, materials and equipment and prepares requisitions for replacement of depleted items and those in need of repair. Determines the ordering and distribution required supplies and materials to meet the needs of the hospital. Active participation in performance improvement committees, representing Facilities Services Department to ensure strict adherence to established regulatory surveillance programs. Responsible for facility emergency management program and attends/participates in all County and regional drills, exercises and team meetings. Organizational Responsibility Ensures that departmental employees demonstrate and promote a caring, courteous attitude to patients, visitors, and other co-workers at all times to prevent and/or address complaints as well as concerns. Works collaboratively with various Department Managers / Nursing Supervisors addressing services rendered by the Facilities Services Department. Education Assures in-service training programs are completed to improve and enhance staff effectiveness (i.e. Environment of Care, Performance Improvement and Emergency Management). Introduces and instructs personnel in the use of new products and services to provide the most efficient and economical methods of maintaining the hospital. Quality Control Routinely make rounds throughout the Hospital to check the appearance, conduct, and work performance of all departmental employees. Conducts environmental inspection rounds on a weekly basis and provides documentation monthly. Maintains and monitors facility work order system to ensure work orders and preventative maintenance schedules are completed timely. Human Resources Conducts applicant interviews, as required. Also recommends employees for transfers, promotions, dismissal, and training in conjunction with the Support Services Director, as required. Practice on-going effective communication skills, human relations skills, and sensitivity to the needs of others to maintain harmonious inter-personal relations between departments and staff members by making frequent visits and conducting staff meetings regularly. Consistently demonstrates the ability to respond positively to changing circumstances to maximize the opportunity or minimize the problem. Conducts performance appraisals (90 days and Annual) to promote goal setting, feedback, and training opportunities. Other Other duties as assigned. Qualifications Required High school diploma or equivalent Proficient with computer systems/software, i.e., work order system, Outlook and various facilities ordering systems. Fire Card after hire Preferred ASHE Certification #J-18808-Ljbffr Mission Community Hospital