FAST Labs Administrative Assistant III

Administrative Assistant

BAE Systems is looking for an Administrative Assistant to support the Software and Systems Engineering disciplines in our FAST Labs research and development team to provide professional, customer-focused support to its directors and staff. This R&D team in FAST Labs collaborates across the enterprise in support of research programs funded by the U.S. Department of War. On this team, you'll have the opportunity to work with individuals that create and develop advanced technology capabilities in the areas of sensors and processing.

In this role, you will perform diversified administrative duties for the Software and Systems Engineering discipline director, along with the Merrimack, Arlington, and Lexington Fast Labs site personnel. This role requires a high degree of problem solving, tact, initiative, and judgment, as well as a thorough understanding of business practices and procedures. Ability to coordinate and handle a wide variety of priorities and schedules while confidentially handling personnel data is required.

Responsibilities include but are not limited to:

• Support the Director and help coordinate and manage schedules and travel in alignment with the team's needs
• Meeting planning and coordination of in person and telepresence-based meeting tools
• Expense/travel management and reimbursement processing
• Monitor and replenish supply inventories
• Coordinate office set-up, asset assignment, and other new hire logistics
• Collaborate with IT and Security management to track status of our group's help desk tickets and ensure timely resolution, including tracking and ordering of the group's laptop, desktop, and software needs
• Conference room scheduling
• Communicate key dates and information regarding Site Executive initiatives and activities
• Coordinate catering and supplies for internal and customer meetings
• Program Management and Special Project support
• Support and coordinate with the FAST Labs administrative team as needed
• Support other activities as necessary

Because of the need for consistent, in-person collaboration and/or the requirement to perform all work onsite due to the nature of this particular role, it will be performed full-time on site. This means work will be conducted on location at a BAE Systems facility 100% of the time. While this on-site position is based in Merrimack, NH, the FAST Labs team consists of members who are in other facilities across the U.S. or fully remote. Ability to be inclusive of our team members' location during team meetings and events is required. This position reports to the Software and Systems Engineering Director.

Required Education, Experience, & Skills:

• Proactive team player with strong organizational skills and the ability to handle multiple priorities
• Experience working effectively across organizations and geographic sites
• Solid communication and interpersonal skills, and an ability to build effective working relationships across organizational boundaries
• Proven ability to work independently and with limited direction
• Ability to create and contribute to a positive work environment and employee morale, following BAE's Cultural Principles
• MS Office Skills: Word, PowerPoint, Excel, OneNote, SharePoint, Teams, etc.
• Ability to obtain a DoW Secret clearance

Preferred Education, Experience, & Skills:

• Prior experience working at an executive level is preferred
• Ability to work independently and seek areas for continuous improvement
• Support for employee engagement
• Experience with supporting teams in a variety of functions and assignments
• Experience working in a fast-paced, team environment

Pay Information:

Full-Time Salary Range: $48438 - $77500

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

About BAE Systems Electronic Systems:

BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a teammaking a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems' game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact for our customers and the communities we serve.