Billing & Invoicing Specialist

Billing & Invoicing Specialist

CO-Energy is looking for a qualified individual to provide outstanding main office support at our Boise, ID branch.

The Billing & Invoicing Specialist is a critical main support position that ensures the smooth ordering, billing and financial workings of the company. They have regular and consistent opportunities to meet and exceed customer needs and expectations, both internal and external customers.

In 2026, CO-Energy will celebrate our 39th anniversary as a leading distributor of fuels, oils and lubricants to commercial customers throughout the Pacific Northwest.

We provide a competitive wage with excellent benefits which includes medical/dental/vision insurance, paid time off (PTO), paid holidays, 401(k) with company match and employee discounts on fuel and other products.

The standard work schedule is Mon - Fri, 7:00 am to 4:00 pm.

Duties/Responsibilities:

• Process billing and invoicing of customer accounts;
• Create and process sales orders and fuel transfers;
• Maintains customer accounts and records of customer interactions with details of inquiries, customer account issues or comments;
• Perform basic financial transactions and record keeping such as taking customer payments and preparing bank deposits;
• Performs other related duties as assigned;
• Receives mail, documents, packages, and courier deliveries and delivers or distributes items;
• Performs administrative and clerical support tasks;
• Performs basic filing and record keeping;
• Back-up Customer Service Representatives with greeting customers, clients, visitors in-person and over the phone

Required Skills/Abilities :

• Excellent verbal communication skills;
• Excellent interpersonal and customer service skills;
• Basic understanding of administrative and clerical procedures and systems;
• Proficient with Microsoft Office (Excel & Word);
• Ability to operate basic office machines and technology such as personal computers, printers, copiers, telephones, credit card machines, etc.

Education and Experience:

• High school diploma or equivalent required;
• Three (3) or more years of customer service and/or front office clerical experience

Physical Requirements:

• Prolonged periods of sitting at a desk.
• Must be able to lift up to 15 pounds at times.