UF\IFAS Wakulla Extension Administrative Assistant

Job Title

Clerical Assistant

Job Description

General Description of Duties: Performs a variety of clerical duties requiring an ability to learn every applicable program or service offered by the University of Florida IFAS/Wakulla County Extension Service. Work involves screening and independently handling a variety of routine inquiries by telephone and in-person visitors, providing clerical program support to the 4-H, Family & Consumer Sciences Agents, County Extension Director and Master Gardener Volunteers. Performs various routine day-to-day operational tasks of the office. Required to learn and use basic media platforms, WordPress, PowerPoint, Publisher, and social media outlets in assistance of the office. Works under general supervision of the County Extension Director and works closely with the Office Manager. NOTE: These essential job functions are not to be construed as a complete statement of all duties performed. Employee will be required to perform other job-related duties as required.

Examples of Duties

Essential Responsibilities: 1.) This is a part-time position with the incumbent working an estimated 5 hours/ day, 25 hours/week. Specific days and times to be determined by incumbent and supervisor. 2.) Acts as office receptionist, answers telephone, takes messages and routes messages. Greets, announces, and routes visitors to appropriate agents and/or other staff members. 3.) Maintains electronic calendars as necessary. 4.) Provides administrative assistant program support to the 4-H, Family & Consumer Sciences Agents, County Extension Director, Master Gardener Volunteer Program, and Extension Volunteers. Clerical work activities include data entry, basic website editing, social media management, and other assigned duties. 5.) Occasionally processes outgoing/incoming mail. Most of the mail is time sensitive and must be processed in a timely manner. 6.) Updates the UF/IFAS Extension website (TerminalFour); creates and schedules social media posts for each Extension program; ensures branding guidelines and UF/IFAS policies are followed in all digital content.

Typical Qualifications

Education, Training, and Experience: Must be 18 years of age, a high school graduate, and have at least 3 years of office experience or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities. Must have a working knowledge of general office equipment including computers, copiers, and printers. Must be proficient in Microsoft Office Suite programs (Word, Outlook, Excel, Publisher, etc.). Knowledge of basic graphics, WordPress, and general website editing are a plus. Knowledge of social media preferred. Must be able to learn other software applications as needed.

Address: 3093 Crawfordville Highway PO Box 1263 Crawfordville, Florida, 32327

Phone: View phone number on click.appcast.io

Website: