Administrative Assistant (Temporary)

Project Coordinator

Barton Malow is seeking a project coordinator to support active construction project operations in the Columbus, Ohio area. This is a project-based, hourly position embedded within the project delivery team, working alongside project managers, construction managers, project engineers, superintendents, as well as quality and safety professionals. The ideal candidate is organized, detail-oriented, and eager to grow within a fast-paced environment. Top performers who demonstrate strong attendance and contribution may be considered for advancement and employment opportunities within Barton Malow Company. The assignment is expected to remain active through the construction phase of the project(s).

Key job responsibilities include: reviewing and coding invoices to appropriate cost centers, assisting with self-perform labor metrics tracking and reporting, administering and maintaining temporary facilities such as parking passes, consumables, etc., coordinating with IT for conference room setup and technology needs, arranging travel and accommodations for project team members, processing and administering expense reports, maintaining and publishing the project contact lists and directories, developing and maintaining recurring meetings using provided information, taking and distributing meeting minutes, assisting with document control, which may include submittals, RFIs, and project correspondence, supporting safety, quality, subcontractor, and engineering teams with administrative tasks as needed, ordering and maintaining office supplies and equipment for the temporary facilities, handling mail, deliveries, and site visitor coordination, and assisting with preparation of project reports and presentations as needed.

Required knowledge, education, experience, skills, and abilities include a high school diploma required; an associate's degree or higher preferred, proficiency in the Microsoft Office suite (Word, Excel, PowerPoint, Outlook), experience with PDF editing software (Bluebeam preferred but not required), strong organizational skills with the ability to manage multiple concurrent tasks and adapt to shifting priorities, strong written and verbal communication skills and attention to detail, and the ability to work effectively both independently and as part of a larger project team. Must be local to the Columbus, Ohio area, as a project-based temporary assignment; this position does not include travel or relocation benefits. Barton Malow is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability status, genetic information, protected veteran status, or any other legally protected characteristic.