Transportation Assistant

Summary

The incumbent works with VTS Management for transportation workload forecasting, scheduling design, procedure development, and quality improvement implementation, modification of processes, evaluation and ongoing operational flow of VTS. The coordination of transportation function is multi-faceted and diverse. The three major areas of responsibility are: (1) Scheduling, Data Collection, & Tracking Support; (2) Consult Management responsibilities; (3) Program Support responsibilities.

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Duties

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Major duties include:

• Initiates vehicle procurement actions for additional and replacement vehicles based on replacement standards and consultation with using services.
• Coordinates with facility users to gain a clear understanding of their needs.
• Prepares specifications and requirements fornonstandard vehicles.
• Provides information to assist in the development of Statements of Work (SOW) and other purchasing documentation for the lease, purchase, maintenance and repair of vehicles
• Provides vehicle safety information to users - notifying them of recalls and/or maintenance requirements.
• Receives and processes vehicle requests.
• Assigns vehicles appropriately to meet customer needs.
• Orders and cancels fleet credit cards for current General Services Administration (GSA) vehicles, and VA owned credit cards.
• Verifies GSA billing, monitors use of VA owned fleet credit cards and ensures purchases are appropriate and within guidelines.
• Checks for fraud or misuse and reports fraud or misuse of government vehicles and fleet credit cards to appropriate authority.
• Acts as the fleet approving official for VA owned vehicles and credit cards.
• Ensures account statements are reconciled within time frames outlined in the policy.
• Monitors fleet credit cards and ensures they are maintained as current and do not expire.
• Coordinates with appropriate personnel when credit cards are lost, stolen, or damaged.
• Participates in a monthly, random audit of fleet information with Fiscal Service.
• Researches vehicle use including mileage, number of trips, number of passengers to ensure the fleet is rightsized and maintained within VA and GSA standards.
• Track's vehicle history from time of lease/purchase/donation up to the turn in or salvage/auction of each vehicle or piece of equipment.
• This includes filing of all trip tickets/logs credit card receipts, accident reports, pictures, repair slips.
• Works closely with VA Police Service and drivers to process vehicle accident reports.
• Maintains relevant data by using GSA FLEET, GEOTAB or other mandated databases.
• Completes monthly, quarterly, and yearly reports to the network Central Office.
• Assists employees in preparing accident reports and ensures information is provided to the Fleet Manager for processing.
• Helps in sourcing non-VA listed vendors to help facilitate necessary vehicle repairs.
• Monitors and schedules maintenance, repair, and detailing for VA owned and General Service Administration. (GSA) leased vehicles.
• Coordinates the pickup of out-of-service or damaged vehicles
• Schedules GSA vehicles for vendor maintenance as needed, for installation of special equipment.
• Ensures that vehicles are scheduled out of service if they pose a safety hazard or if they are due for mechanical
  maintenance repair.
• Schedules the return and pick up GSA vehicles as required.
• Manages vehicle requests and ensures vehicle availability.
• If a vehicle is not available - notifies employee so they make other arrangements.
• Inspects each vehicle to ensure that the vehicle has been thoroughly cleaned and detailed at least monthly.
• Performs monthly Preventive Maintenance (PMI) checks on all dispatch vehicles.
• Monitors and ensures employees complete yearly training requirement for operating government vehicles.
• Conducts required market research for procurement actions.
• Ensures purchases comply with initiatives such as Green Purchasing, Affirmative Procurement, Rehabilitation Act of 1703, etc.
• Makes individual purchases not exceeding $3,000 unless specifically authorized to do so by the Head of the Contracting Activity.
• Coordinates with fleet operations to establish single purchase limit of $2500.
• Reconciles purchase card charges within established time limits. Maintains required documentation for all purchases.
• Resolves disputes of unknown or incorrect charges.
• Coordinates the approval of invoices associated with the maintenance, operation, purchasing, leasing, and repairs of the vehicle fleet.
• Develops 2237s for the purchasing of construction, services, supplies, materials, and equipment for VTS (1531).
• Serves as fund control point clerk. Notifies supervisor about unexpected expenses, such as higher fuel and repair costs. Participates in relevant trainings.
• Serves as timekeeper for the department, ensuring accurate and timely entry, review, and certification of time and attendance records in accordance with agency policies and applicable regulations.
• Performs other related duties as assigned.

Work Schedule: Monday-Friday, 7:30am - 4:00pm

Telework: This position is not authorized for telework.

Virtual: This is not a virtual position.

Position Description/PD#: Transportation Assistant/ PD99690S

Relocation/Recruitment Incentives: Not Authorized

Permanent Change of Station (PCS): Not Authorized

PCS Appraised Value Offer (AVO): Not Authorized

Requirements

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Conditions of employment

• You must be a U.S. Citizen to apply for this job
• To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/07/2026.

Time-In-Grade Requirement : Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization.
  
  
  • Examples of specialized experience would typically include, but are not limited to:
    
    
    • Coordinating connections/scheduling, documenting travel information;
    • Collecting, compiling, and tracking data on a daily basis;
    • Performs a basic analysis of data and generates a variety of reports;
    • Entering data into automated tracking data bases; and
    • Planning and directing a program that provides support services.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note : A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: You will be exposed to stressful working situations that require a professional attitude and collective reasoning. You will be subject to a high volume of work, the need for accuracy, frequency of interruptions and ever-changing demands due to program changes. Duties will be predominantly performed in the Veteran Transportation Service program office with intermittent trips to various locations throughout the Medical Center's catchment area both in and near patient care areas where there may be risk of exposure to disease.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at

Education

There is no educational substitution at this grade level.

Additional information

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.

Receiving Service Credit or Earning Annual (Vacation) Leave : Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

This job opportunity announcement may be used to fill additional vacancies.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.