Payroll Manager

Job Description

Overview and Reporting Relationship

With direction from senior finance and accounting leadership, this position manages all aspects of payroll administration including but not limited to the preparation, distribution and reporting functions. Works closely with the outside payroll provider and other agencies to ensure timely and accurate reporting of payroll related information to all governmental agencies. Additionally, this position provides support and coordination to the administration of the Company’s employee benefits programs.

This position typically performs work in a centralized, corporate environment and supports multiple Company sites in various locations. This position reports to the Director of Accounting Operations.

Other Representative Duties

Manages the payroll function, which includes defining payroll administration policies, procedures, and goals. This includes maintaining and applying current internal control standards to ensure regulatory compliance with Sarbanes-Oxley and other federal and state regulations. Modifies or makes changes in policies or procedures when necessary to ensure processes and operations meet the standards set forth.

Prepares, distributes and reports the Company’s payroll including but not limited to the calculation of wages, overtime, benefit deductions and other deductions to ensure compliance with federal and applicable state laws. Performs work in such a manner to ensure that payments are accurate and timely.

Prepares or directs the accurate and timely preparation and distribution of various reports. This includes but is not limited to providing leadership with status reports and other information to forecast payroll, cash needs and benefits requirements. This also includes providing timely and accurate information for mandatory government reports.

On an ongoing basis, reviews employee data reports for complete and consistent information. Collaborates with the HR department to address and resolve red flags where the accuracy of information is questionable.

Enters payroll journal entries and performs account reconciliations ensuring that information is processed in a timely and accurate manner and as per the close schedule.

Participates in the evaluation of current benefits programs to ensure that they meet Company and employee needs. Makes recommendations and provides critical support in the development and implementation of new programs as appropriate.

Collaborates with the Human Resources Department to provide critical support and managerial assistance with the Company’s benefits programs, including but not limited to medical/dental insurance, long and short-term disability, workers’ compensation, vacation, sick leave, holiday pay, stock options and other programs as directed or apparent.

Responds to employees’ and managers’ payroll and benefits related questions and inquiries in a manner that supports the organization’s culture of open communications and drive for excellence in customer service.

Qualifications

Work Experience or Related Experience

The ability to effectively take the lead and ownership to ensure that Company payroll requirements are met as normally obtained through eight or more years of payroll experience at a progressively responsible level. The ability to effectively collaborate and provide key benefits administration support as normally obtained through previous benefits administration experience that included program assessment, evaluation and design. Experience in a fast growth environment is a plus.

Specialized Knowledge, Skills & Abilities

A thorough knowledge of payroll administration is required to perform the essential functions. Incumbents must be familiar with the regulatory environment entailed with payroll administration as well as ethical practices and procedures.

Incumbents should be able to deal with external stakeholders and internal employees with whom this position interfaces in a friendly, courteous, timely and professional manner. Excellent verbal and written communication skills are required.

Incumbents must have the ability to foster collaboration across departments and display a “team player” attitude.

A strong attention to detail and the ability to remain highly organized and focused is essential. Incumbents must be able and willing to perform work at every level to manage payroll. Additionally, the ability to perform work on multiple projects and tasks with minimal direction is essential. Flexibility to respond to change and perform work in a fast-paced environment is also necessary.

Equipment

Incumbents must be proficient with a personal computer and have a solid knowledge, understanding and experience with Microsoft Office Suite (Word, Excel and Outlook) and ADP, including ad-hoc report writing. Specifically, incumbents must have advanced skills working with databases and spreadsheets to be able to produce information that is actionable and timely.

Education

A proficient knowledge and understanding of accounting and finance as normally obtained through the completion of a Bachelor’s Degree in accounting, finance or a related major.

Location

San Mateo, CA

Additional Information

Equal Employment Opportunity Employer

Employment will require successful completion of a background check