Accounts Payable Specialist - Hybrid
Cherry Bekaert
Accounts Payable Specialist
We are seeking a detail-oriented and organized Accounts Payable Specialist to join a fast-paced accounting team. This role is responsible for the full-cycle accounts payable process, ensuring timely and accurate payment of vendor invoices while maintaining strong internal and external relationships.
Key Responsibilities
We are seeking a detail-oriented and organized Accounts Payable Specialist to join a fast-paced accounting team. This role is responsible for the full-cycle accounts payable process, ensuring timely and accurate payment of vendor invoices while maintaining strong internal and external relationships.
Key Responsibilities
- Process weekly accounts payable, including preparation of payment packets and digitization of supporting documentation
- Compile, review, and sort vendor invoices, purchase orders, expense reports, and other supporting documents
- Match invoices to purchase orders and receiving reports; verify accuracy of quantities and pricing
- Enter vendor invoices into the accounting system and assign appropriate payment dates
- Code expenses to predefined general ledger (GL) accounts
- Track vendor payments and consolidate invoices into the payables module
- Follow up with vendors to obtain missing invoices and reduce uninvoiced PO balances
- Investigate and resolve invoice discrepancies in collaboration with purchasing, warehouse, and other internal stakeholders
- Prepare weekly voucher reports and reconcile invoice details, including discounts and payment amounts
- Administer weekly check and ACH payment runs
- Print checks, match invoices, attach supporting documentation, and route for approval
- Maintain organized filing systems for invoices, payment records, and vendor documentation
- Distribute and reconcile petty cash while maintaining accurate records
- Support ad hoc projects and special requests as needed
- Identify and recommend accounts payable process improvements and best practices
- 2+ years of accounts payable or general accounting experience
- Strong understanding of full-cycle AP processes, including invoice matching and payment processing
- Experience working with purchase orders and high-volume invoice processing
- Familiarity with accounting systems and ERP platforms
- Proficiency in Microsoft Excel and general computer skills
- Strong attention to detail and accuracy
- Excellent organizational and time management skills
- Ability to communicate effectively with vendors and internal teams
- Problem-solving mindset with the ability to handle discrepancies independently and collaboratively
- Experience in a high-volume, multi-location environment
- Exposure to automated AP systems or invoice processing tools
- Demonstrated ability to improve processes or implement best practices within AP
Vacancy posted 5 days ago
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