Accounts Receivable Collections Specialist

Accounts Receivable Collections Specialist

This position reports directly to the Chief Financial Officer and is responsible for contacting customers on past-due accounts, collaborating with internal teams on billing discrepancies and pay apps, tracking AR aging and escalating delinquent accounts, and supporting lien/bond rights compliance.

Specific duties and responsibilities include but are not limited to:

• Monitor AR aging reports, prioritize collections efforts, and reduce delinquent balances
• Contact customers regarding overdue invoices through phone, email, and formal notices
• Negotiate payment arrangements while enforcing contractual terms and conditions
• Collaborate with project manager on billing discrepancies, change orders, and pay apps
• Ensure compliance with state-specific lien and bond rights (e.g., Little Miller Act)
• Maintain records of lien waivers, releases, and customer correspondence
• Prepare weekly/monthly collection reports and forecasted cash flow updates
• Document collection efforts for legal and audit purposes

Qualifications:

• Associate or Bachelor's degree in business, Accounting, Finance, or related field preferred
• 3+ years' collections experience, in construction, subcontracting, or equipment rental preferred
• Familiarity with construction billing practices, contracts, and lien laws preferred
• Proficiency in Sage Intacct and Excel
• Proficiency in verbal and written English required
• High level verbal and written communication skills required
• Ability to multitask in a fast-paced environment
• Strong organizational, attention to detail, and negotiation skills

Certain requirements are subject to possible modifications to reasonably accommodate persons with disabilities.