Secretary

Bilingual Secretary To The Director Of Operations

Manuel Diaz Law Firm, PC is seeking a professional, organized, and self-motivated Bilingual (Spanish) Secretary to the Director of Operations to support the day-to-day administrative and operational needs of the Director of Operations.

This position plays a key role in maintaining supporting daily office operations, maintaining organization, and ensuring professional communication with clients, staff and vendors. The ideal candidate is detail-oriented, proactive, professional, has strong communication skills, and able to manage multiple priorities in a fast-paced environment.

Responsibilities:

• Provide administrative and clerical support to the Director of Operations
• Manage calendars, appointments, meetings, and scheduling coordination
• Answer and direct phone calls professionally
• Maintain organized digital and physical filing systems
• Prepare reports, spreadsheets, and presentations as needed
• Maintain contact lists and operational records
• Monitor deadlines and assist with follow-up tasks and projects
• Coordinate meetings, travel arrangements, and office logistics
• Handle confidential information with professionalism and discretion
• Support special projects and additional administrative duties as assigned

Qualifications & Skills:

• Excellent customer service skills
• 1–3 years of administrative, executive assistant, or office support experience preferred
• Strong Computer literacy (Microsoft Word, Outlook and Excel; Adobe Acrobat)
• Proficiency in English and Spanish
• Strong organizational and multitasking skills
• Excellent verbal and written communication skills
• Ability to juggle multiple activities and work under pressure
• Ability and willingness to travel to other firm office locations as needed

Hourly Pay: Based on applicant's years of relevant experience.

Job Type: Full-time

Benefits offered:

• Health insurance.
• Dental insurance
• Vision insurance
• Supplemental insurance
• Life insurance
• STD/LTD coverage
• Paid time off
• 401 (k)

Aside from a competitive salary and benefits package, Manuel Diaz Law Firm, PC offers a professional and team-oriented work environment built around our core values:

• Golden Rule
• Positive Mental Attitude
• Go Above and Beyond

If you are seeking an opportunity to join a professional organization that values teamwork, service, and excellence, we encourage you to apply.

Schedule: Monday to Friday | 8:30 a.m. to 5:30 p.m.

Work Location: In-Person | One Location

Employee may occasionally be expected to work from or travel to other firm office locations as needed.