Physician Coordinator

Job Description

Job Description

Physician Coordinator
About Symbiotic Services

Symbiotic Services is recruiting on behalf of a respected healthcare organization seeking a proactive, highly organized, and detail-oriented Physician Coordinator . This position is part of a collaborative administrative team supporting physicians and executive leadership. The selected candidate will primarily support designated physicians and senior leadership while contributing to the overall success of the organization.

We are seeking professionals who are committed to building long-term careers, demonstrate reliability, and thrive in a fast-paced healthcare environment.

• Manage physician calendars, appointments, meetings, and travel arrangements.
  

• Anticipate scheduling conflicts and coordinate solutions with physicians, staff, and external partners.
  

• Screen, prioritize, and manage incoming calls, emails, and correspondence.
  

• Prepare meeting agendas, minutes, reports, and supporting documents.
  

• Maintain physician credentialing, licensing, and compliance records.
  

• Handle confidential medical, financial, and organizational information with discretion.
  

• Support physician projects, professional memberships, and special events.
  

• Serve as a liaison between physicians, staff, and external contacts.
  

• Provide occasional after-hours assistance for urgent physician scheduling needs.
  

• High school diploma required; Bachelor's degree preferred.
  

• Minimum of 5 years of administrative experience in healthcare, hospital, or private practice environments.
  

• Strong proficiency with Microsoft Office Suite; EMR experience preferred.
  

• Excellent communication and interpersonal skills with the ability to build trust and maintain professionalism.
  

• Demonstrated ability to prioritize multiple responsibilities, manage interruptions, and meet deadlines in a fast-paced setting.
  

• Proven record of reliability, punctuality, and confidentiality.
  

Employment Status: Non-Exempt

Hours: Approximately 80–90 hours per bi-weekly pay period

• Monday–Friday
  

• 7:00 a.m. – 3:30 p.m.
  

• 30-minute lunch break
  

• Occasional after-hours response to urgent physician scheduling needs (infrequent)
  

For employees averaging 40 hours per week:

• Competitive retirement plan
  

• 7 paid holidays annually
  

• 1 personal day annually
  

• 1 birthday day off annually
  

• Paid vacation accrual:
  

  • 80 hours annually through the 3rd anniversary
    

  • 120 hours annually from the 3rd through 6th anniversary
    

  • 160 hours annually beginning with the 6th anniversary
    

• Approximately 85% of employee health insurance premiums covered by the employer (dependent coverage available at employee expense)
  

This position requires strict adherence to confidentiality, regulatory requirements, and organizational policies. Successful candidates consistently demonstrate professionalism, sound judgment, discretion, and a commitment to exceptional service.

If you are an organized professional who enjoys supporting physicians and leadership while thriving in a fast-paced healthcare environment, Symbiotic Services encourages you to apply.