Warehouse & Logistics Coordinator

JOB SUMMARY

The Warehouse & Logistics Coordinator is a hands-on operational role responsible for the efficient movement, organization, and readiness of all event equipment, supplies, and assets across Snake Oil Cocktail Company's warehouse and venue locations. This position goes beyond traditional warehouse functions. The ideal candidate brings supply chain awareness, purchasing experience, and a process improvement mindset to help SOCC reduce costs, eliminate waste, and build more efficient systems for event logistics and inventory management.

Working closely with the Sales, Facilities, and Event Operations teams, the Warehouse & Logistics Coordinator ensures that every event has the right equipment, supplies, and logistics in place on time and on budget. This role also takes a lead role in vendor coordination, purchasing decisions, fleet management, and the development of operational SOPs that improve consistency and cost control across the organization.

Facilities and operational employees are expected to support Julep Venue, Vesper Venue, Chapel, and Bramble Bay Venue to ensure consistent readiness, brand standards, and seamless execution across the full event portfolio.

ESSENTIAL FUNCTIONS

Warehouse Operations and Inventory Control

• Oversee daily warehouse operations including receiving, storage, organization, and distribution of event equipment and supplies
• Maintain accurate, real-time inventory of all tools, equipment, consumables, furnishings, and operational assets
• Conduct regular physical inventory counts; document and report breakage, loss, or discrepancies promptly
• Implement and continuously improve inventory tracking systems to minimize equipment loss and reduce carrying costs
• Ensure the warehouse and all storage areas are clean, organized, and optimized for efficient access and throughput
• Maintain event furniture and assets in clean, fully assembled, and structurally sound condition; perform basic touch-ups and flag advanced repair needs

Purchasing and Supply Chain

• Purchase and receive consumable products used at events including cups, straws, disposables, non-alcoholic beverages, concessions, bus tubs, crates, trash cans, tools, and other operational supplies
• Source vendors, obtain competitive quotes, and make purchasing recommendations that balance quality and cost effectiveness
• Track purchasing activity and maintain spend records; identify patterns and opportunities to reduce per-event supply costs
• Verify pull sheets for all events in coordination with the Operations team and sales representatives; ensure no items are missing or over-ordered
• Monitor vendor performance and delivery reliability; escalate concerns and recommend vendor changes when appropriate
• Support implementation of purchasing approval workflows and procurement SOPs to improve cost control and accountability

Logistics and Transportation

• Plan and oversee all transportation logistics for event equipment delivery and retrieval, ensuring timely and efficient execution
• Optimize van routes, loading sequences, and unloading processes to control fuel and labor costs
• Ensure all vans are loaded and unloaded correctly for each event; conduct pre- and post-event equipment checks
• Manage the company vehicle fleet - maintain cleanliness, operational readiness, and scheduling; coordinate all routine maintenance and repairs using FLEETIO
• Coordinate hiring and return of rental vehicles for larger events
• Oversee vendor deliveries and event resupply runs; ensure all items are accounted for and nothing is left behind

Cost Analysis and Process Improvement

• Track and analyze per-event supply and logistics costs; identify variances and surface cost-saving opportunities to leadership
• Proactively seek ways to streamline warehouse, purchasing, and logistics processes to increase efficiency and reduce waste
• Assist in developing and maintaining written SOPs for warehouse, inventory, and logistics functions
• Support implementation of new systems or tools that improve operational visibility, inventory accuracy, or cost performance
• Provide regular reporting on inventory levels, purchasing spend, fleet status, and logistics performance to the Operations Manager and leadership

Event and Venue Support

• Serve as the operational liaison between the Sales, Facilities, and Event Operations teams to ensure all logistics and supplies are confirmed in advance of each event
• Support venue cleaning, staging, and venue flips as assigned
• Assist with event setup and breakdown at SOCC venues and off-site locations as needed
• Manage and maintain back-of-house operations including warehouse and kitchen readiness
• Assist with identifying and coordinating minor repairs and improvements at venues in coordination with the Facilities team
• Report any staff incidents or safety concerns to the Event Operations Manager or leadership

Fleet and Equipment Oversight

• Manage the care of the company van and vehicle fleet; oversee all repairs, maintenance, and cleanings
• Ensure all routine maintenance is logged and kept current in FLEETIO
• Coordinate use and scheduling of vehicles across the operations team

Administrative and Team Support

• Coordinate with the office team on scheduling for warehouse staff or agency labor; assist with enforcing attendance and timekeeping policies
• Participate in operations and logistics planning meetings as required
• Consult on interviewing and hiring for other warehouse or operations staff as needed
• Perform any other tasks that may be asked or assigned

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.

REQUIRED SKILLS AND QUALIFICATIONS

• 2-4 years of experience in warehouse operations, logistics coordination, supply chain, or a related role
• Demonstrated experience with purchasing, vendor sourcing, or procurement in an operations environment
• Strong inventory management skills; experience with inventory tracking systems or software
• Analytical mindset with the ability to track costs, identify inefficiencies, and recommend process improvements
• Experience with fleet management or vehicle coordination a plus; familiarity with FLEETIO or similar software preferred
• Exceptional attention to detail and organizational skills
• Calm under pressure with the ability to manage competing priorities and make sound decisions independently
• Strong written and verbal communication skills; ability to interface with Sales, Operations, and vendor partners
• Proficiency with Excel or Google Sheets for inventory tracking, cost analysis, and reporting
• Positive, proactive approach to work; takes initiative without waiting to be directed
• Valid driver's license and ability to pass a DMV review
• Ability to work a varied schedule including weekdays, evenings, weekends, and holidays as required by the event calendar

PREFERRED QUALIFICATIONS

• Experience in hospitality, catering, or event operations environments
• Familiarity with pull sheets, event logistics workflows, or venue operations
• Experience developing or improving purchasing or inventory SOPs
• Bilingual (English/Spanish) a plus

PHYSICAL DEMANDS

• Ability to lift and carry up to 50 pounds
• Frequent bending, lifting, pushing, pulling, climbing, and standing
• Ability to work extended shifts on feet
• Ability to work indoors and outdoors in varying weather conditions
• Ability to operate basic equipment, hand tools, and company vehicles as assigned

SCHEDULE

This is a full-time, non-exempt, hourly position requiring a varied schedule. Evenings, weekends, and holidays are an industry expectation and a requirement for this role. This is a fully in-person position. The schedule varies based on the event calendar and team assignments within the operations department. Overtime may be required as necessary.

WORK LOCATION

Fully on-site. San Diego, CA 92101. Reliable commute or relocation required prior to start date.

COMPENSATION

$24.00 - $30.00 per hour, commensurate with experience. Non-exempt; overtime eligible.

Benefits include:

• Accruable PTO, 40 hours
• Accruable San Diego Paid Sick Leave
• Free parking or trolley adjacent office location
• May be eligible for companywide healthcare and 401(k) benefits pending meeting eligibility requirements

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

Snake Oil Cocktail Company is an Equal Opportunity Employer. Employment decisions are based on business necessity, merit, and qualifications without regard to race, color, religion, creed, sex, gender, gender identity, gender expression, sexual orientation, pregnancy, childbirth or related medical conditions, marital status, national origin, ancestry, age, disability, medical condition, genetic information, military or veteran status, or any other status protected under applicable federal, California, or local law.

The Company complies with all applicable employment laws enforced by the California Civil Rights Department and the City of San Diego.

REASONABLE ACCOMMODATION STATEMENT

Snake Oil Cocktail Company provides reasonable accommodation to qualified individuals with disabilities and individuals with sincerely held religious beliefs, practices, or observances in accordance with applicable law. Applicants requiring accommodation during the application or selection process may contact Human Resources.

AT WILL EMPLOYMENT DISCLAIMER

Submission of an application does not create a contract of employment or guarantee of continued employment. Any employment relationship established will be at will and may be terminated by either the employee or the Company at any time with or without cause or notice consistent with applicable law.

AUTHORIZATION TO WORK

All candidates must be legally authorized to work in the United States. Proof of authorization will be required upon hire.

BACKGROUND CHECK AND PRE-EMPLOYMENT SCREENING

Where permitted by law and relevant to the role, offers of employment may be contingent upon successful completion of job-related background checks conducted in compliance with the California Fair Chance Act.

TO ALL STAFFING AND RECRUITING AGENCIES

This job posting is intended solely for individuals seeking employment directly with the company.

Staffing agencies, recruiting firms, and third-party representatives are not authorized to submit applications, resumes, or candidate information through this site or directly to company employees, hiring managers, or any company location. Any such submissions will be considered unsolicited.

The Company does not accept or assume responsibility for fees, commissions, or other charges related to unsolicited resumes or applications. Submission of unsolicited candidate information does not establish an obligation or agreement of any kind.