Executive Assistant & Bookkeeper

Job Description

Job Description

About the Role

Cathedra Services is looking for a detail-oriented Administrative Assistant to keep our day-to-day operations running smoothly. This is a hands-on role supporting a range of administrative and office functions, and no two days look exactly the same. Basic training will be provided, so we welcome candidates who are eager to learn and grow into the position.

The ideal candidate is highly organized, takes initiative, and is comfortable picking up the phone or asking questions to get things done. If you like variety, thrive on staying busy, and take pride in accurate, well-organized work, we'd love to hear from you.

This position is a hybrid of remote and in-office work.

What You'll Do

• Provide general administrative and office support
• Manage scheduling and calendars
• Handle collections and follow up on outstanding accounts
• Perform basic bookkeeping tasks
• Prepare and send invoices
• Identify tasks that need doing and keep yourself productively occupied
• Adapt to shifting priorities and an ever-changing daily workflow

What We're Looking For

• Strong attention to detail and a high level of organization
• Proficiency in Microsoft Word, Outlook, and Excel
• A self-starter who can find work and stay busy without constant direction
• Flexibility to adapt to a day-to-day that is always changing
• Comfortable making phone calls and asking questions when needed
• A reliable, professional attitude and a willingness to learn

Nice to Have

• Prior experience in an administrative, bookkeeping, or office support role
• Familiarity with invoicing or collections processes