Senior Administrative Specialist — Grant Funding

Title: Specialist II, Administrative Support (Grant)

Department: SO Academic Affairs

Campus Location: South Campus

Employee Classification: CLR - Clerical

Position Type: FT - Regular

Grant Funded: Yes

Pay Frequency: Monthly

Compensation Details: Starting Pay - $41,800

Work Hours: Monday - Friday, 8:00am - 5:00pm

Remote Eligible: This position is not eligible for remote work

Special Instructions to Applicant: This is a grant-funded position. Continued employment in this position is contingent upon the renewal of grant funding or the position being institutionalized at the conclusion of the grant.

Job Summary:

This role is responsible for providing senior-level clerical, administrative, and project support to their assigned department(s). This position may serve as the primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. This position is expected to have a high level of department-specific knowledge.

Primary Duties and Responsibilities:

Essential Performance Requirements
⦁ Performs senior-level administrative and technical functions for the unit
⦁ Makes technical decisions by applying policies, regulations, and protocol
⦁ Organizes unit events
⦁ Manages external stakeholders
⦁ Performs high-level, unit-specific tasks
⦁ Assists with Budget and Grant Management
⦁ Schedules appointments and maintains calendars
⦁ Prepares and creates memos, emails, invoices, etc.
⦁ Performs assigned duties

Service Excellence
⦁ Participates on behalf of the College in external community organizations and associations
⦁ Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
⦁ Completes all required training and professional development sessions sponsored through the Tarrant County College (TCC) Institute
⦁ Supports the mission, values, goals, and principles of the College

Supervision
Works under minimal supervision of assigned department leadership

*Performs Other Related Tasks as Required

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Required Minimum Qualifications:

⦁ High School diploma or GED
⦁ Three (3) years' working experience related to the Essential Performance Requirements

Preferred Qualifications:

⦁ At least one (1) year’s working experience in a college or university setting related to the Essential Performance Requirements
⦁ At least one (1) year’s working experience with data entry, recordkeeping, reporting, and maintaining grant files or databases

Knowledge, Skills and Abilities:

⦁ Skilled in excellent customer service and interpersonal relationships, including strong listening, verbal, and written communication
⦁ Skilled in using computer applications and enterprise systems, including Microsoft Office, especially Word, Excel and Outlook
⦁ Ability to work effectively in a collaborative environment
⦁ Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied, and unpredictable in scope and volume
⦁ Ability to perform and prioritize multiple tasks seamlessly and accurately while effectively managing time, supporting resources, and stakeholders

Physical Demands and Work Environment:

Physical Demands
The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment
The work environment characteristics described here are representatives of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet.

Accommodation/EEO Statement:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

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