Executive Assistant

Executive Assistant

Founded in 1988, Trimont is a specialized global commercial real estate loan services provider and partner for lenders and investors seeking the infrastructure and capabilities needed to help them scale their business and make informed, effective decisions related to the deployment, management and administration of commercial real estate secured credit. As the largest master servicer of commercial real estate loans in the United States, Trimont manages securitizations with meticulous oversight and coordination—protecting cash flows, mitigating risk, and ensuring portfolio performance.

We do this with a team of 1100+ extraordinary team members who serve a global client base from offices in Atlanta (headquarters), Bengaluru, Charlotte, Dallas, Hyderabad, Kansas City, London, New York and Sydney. We empower our people with advanced technology, industry-leading knowledge, and a culture centered on our core values. This approach enables our teams to deliver exceptional client service, build lasting relationships and take pride in the high-quality work they perform.

Trimont is an innovative firm where visionary professionals come to learn, grow, and thrive with colleagues driven by curiosity and collaboration.

Learn: We believe ongoing learning is critical and are focused on providing a work environment where all team members can take ownership of their careers.

Grow: We work alongside the largest institutional lenders in the world, overseeing the most significant projects in the industry. This unique opportunity allows us to broaden our skillset and develop our abilities by tackling some of the industry's most challenging and exciting endeavors.

Thrive: Our firm is a place where ethics and excellence meet to create an experience that matches our capabilities. There are no limits to what we as team members and as an organization, can achieve together.

Where people, purpose, and progress come together every day.

Job Summary:

The Executive Assistant supporting the President/COO will serve as a strategic partner, providing high-level administrative support and ensuring the efficient operation of the COO's office. This individual will handle complex scheduling, manage sensitive communications, coordinate internal and external meetings, and prepare critical documents and reports. The Executive Assistant will be expected to exercise sound judgment, maintain confidentiality, and proactively anticipate the needs of the COO in a dynamic environment. Success in this role requires exceptional organizational skills, attention to detail, and the ability to interact effectively with senior leaders and stakeholders across the organization.

Responsibilities:

• Manage complex and dynamic calendars for the COO, including scheduling meetings, appointments, and travel arrangements, while anticipating and resolving conflicts proactively.
• Coordinate and prepare high-level meetings, including gathering materials, preparing agendas, and ensuring all participants have necessary information for productive discussions.
• Draft, review, and manage sensitive correspondence and communications for the COO, maintaining strict confidentiality and professionalism at all times.
• Serve as a liaison between the COO and internal/external stakeholders, facilitating effective communication and representing the COO with professionalism and discretion.
• Prepare, edit, and distribute reports, presentations, and other key documents to support strategic decision-making and operational efficiency.
• Monitor and prioritize incoming requests, emails, and inquiries, ensuring timely responses and follow-up actions as needed.
• Coordinate special projects and initiatives on behalf of the COO, tracking progress, managing timelines, and collaborating with cross-functional teams.
• Maintain organized files and records related to the COO's activities, ensuring accurate documentation and easy retrieval of information.
• Support expense management, including processing invoices, reimbursements, and budget tracking for the COO's office.
• Uphold the highest standards of integrity and professionalism in all interactions, contributing to a positive team culture and operational excellence.
• Completion of adhoc projects as needed, as well as providing support to the greater organization supporting the office of the COO.

Required Qualifications:

• Bachelor's degree or equivalent professional experience preferred.
• Minimum of 5 years supporting C-suite executives in a fast-paced environment.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
• Professional demeanor and exceptional interpersonal skills for interacting with senior leadership and external partners.
• Strong verbal and written communication skills
• Demonstrated capacity to achieve results in a dynamic setting.
• Organizational and administrative skills that reflect attention to detail and the ability to prioritize amidst competing demands.
• Skilled in managing sensitive information while upholding privacy.
• Handling workload and special projects efficiently.
• Ability to work both independently and within a team environment.

Trimont is an equal opportunity employer, and we're proud to support and celebrate diversity in the workplace. If you have a disability and need an accommodation or assistance with the application process and/or using our website, please contact us. We are proud to maintain a drug-free policy, ensuring that our community is a secure and productive space for all our team members.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.