Executive Assistant

Executive Administrative Assistant

Ares Management is seeking an Executive Administrative Assistant in Atlanta to provide coverage for our Public Investor Relations (IR) team.

Primary Functions and Essential Responsibilities

Administrative Responsibilities:

• Answer phones, assist with reception and phone coverage for other administrative staff in your group when necessary, conference call scheduling, correspondence, meeting scheduling, conference rooms, luncheons, file and data entry
• Complete monthly expense reports for senior leaders of the team in timely manner
• Serve as primary investor conference coordinator for Ares' executives and public IR team
• Work across the global organization to arrange conference calls with the public IR team, business leaders and investors
• Coordinate earnings calls with conference providers for three of Ares' publicly traded companies
• Respond and organize tasks for all e-mails and calls for Ares' publicly traded companies, including routing to appropriate individuals on IR team
• Respond to investor requests and maintain investor contact database in salesforce for all four of Ares' publicly traded companies
• Plan and coordinate complex domestic and international travel arrangements, including airline reservations, private aviation, lodging and ground transportation for members of the group as required
• Arrange and prepare all internal and external meeting information in outlook (i.e. name, time/date, company, agenda, etc.).
• Send out daily financial information and research notes

Business Responsibilities:

• Assist in preparation of profiles, agendas, bios and any additional research and brief documentation required in advance of meetings
• Liaise with other senior staff, coordinate team meetings and organize information for conferences including registrations, logistics, printing and shipping of materials, scheduling/call set up
• Distribute twice daily trading updates for equity and debt tranches of all Ares managed companies plus economic news and research summaries
• Maintain up-to-date meeting materials for existing and prospective investor meetings and work with team to actively seek updates to materials as necessary
• Scheduling webcasts, sending operator scripts, monitoring webcasts and printing materials for Earnings calls

Qualifications

Education: Bachelor's degree or equivalent work experience required

Experience Required: 7+ years of experience in an administrative role, preferably in financial services and/or exposure to business development/investor relations

General Requirements:

The ideal candidate should have the following:

• 7 years or more of experience
• Financial Services experience
• Strong phone etiquette and interpersonal communication skills
• Familiarity with financial terms
• Coordinate complex domestic and international travel
• Experience in Office 2007 (Excel, Word, PowerPoint and Outlook)
• Excellent writing and communication skills are required
• Must be very organized
• Take detailed and accurate minutes at board of director/partner meetings
• Ability to multitask
• Technology savvy and willing to learn new systems in a short period of time
• Capacity to read and understand legal documents on a basic level (understand signature blocks)
• Ability to work extended hours (beyond 9:00AM-6:00PM) during busy seasons

Reporting Relationships: Administrative Manager

Compensation: $65,000 - $80,000

The firm also offers robust Benefits offerings. Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit.

Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more.

There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.