Executive Assistant

Job Description Sage is looking for an Executive Assistant to provide high-level administrative and operational support to two VP-level Sales leaders in our North America sales organization. This role is for someone who knows how to keep senior leaders organized, prepared, and focused in an environment with complex calendars, shifting priorities, customer-facing commitments, and teams working across multiple global time zones. As Sage continues to scale in North America, this role will help create structure, efficiency, and follow-through for leaders supporting revenue growth, customer relationships, and cross-functional priorities. You’ll manage calendars, coordinate meetings and travel, prepare materials, track follow-ups, support team offsites, customer and executive events, and help keep important work moving. This is a highly visible support role where judgment, responsiveness, discretion, and follow-through matter every day. You’ll be a trusted partner to the Sales leaders who rely on you to anticipate needs, resolve scheduling conflicts, build relationships across teams, and bring an energetic, proactive approach to a fast-moving environment. Location & Hybrid Requirements 3 days per week of in‑office collaboration from our Atlanta office (Ponce City Market) Minimum Qualifications 5 years of Executive Assistant experience supporting at least two senior executives at the same time, VPs, SVPs or C‑level leaders ideally within the sales function at a SaaS or technology company. Experience supporting more than one executive at the same time, with strong calendar management, prioritization, and scheduling judgment. Strong organization, time management, attention to detail, and follow‑through across competing priorities. Excellent written and verbal communication skills, with the ability to work confidently and professionally with senior leaders and cross‑functional stakeholders. Experience coordinating meetings, travel, expenses, executive materials, team events, offsites, or customer‑facing engagements. Strong working knowledge of Microsoft Outlook, Teams, PowerPoint, Excel, travel and expense tools, meeting management tools, and AI tools such as ChatGPT, Microsoft Copilot or similar. Ability to flex working hours occasionally to support leaders, meetings, travel, and business priorities across U.S. time zones. Ability to build relationships quickly, anticipate needs, solve problems, and bring a calm, service‑oriented approach to executive support. High level of discretion, professionalism, adaptability, and sound judgment when handling sensitive information and shifting priorities. Ability to travel once per quarter to provide support at team offsites. Key Responsibilities Manage complex calendars for two senior Sales leaders, including prioritizing meeting requests, resolving scheduling conflicts, and protecting time for the highest‑priority work. Coordinate internal and external meetings, including agendas, materials, logistics, follow‑ups, and action items. Plan and coordinate domestic and international travel, including itineraries, logistics, expense reporting, and last‑minute changes when needed. Draft and manage executive communications, ensuring messages are clear, timely, and appropriate for the audience. Track action items, follow‑up requests, and key administrative details to help leaders stay organized and prepared. Support leadership meetings, offsites, team events, customer meetings, and executive‑level engagements. Manage expenses, purchase orders, documentation, trackers, and administrative processes with accuracy and attention to detail. Serve as a trusted point of contact across stakeholders, helping route requests, answer questions, and keep communication moving. Use technology and AI tools to improve organization, automate routine administrative tasks where appropriate, and increase executive support efficiency. Continuously look for ways to improve executive support processes, communication flow, and team organization. Benefits Competitive annual bonuses Comprehensive health, dental, and vision coverage 401(k) retirement match (100% matching up to 4%) 32 days paid time off (22 personal days & 10 national holidays) 18 weeks of paid parental leave (offered 1 year after the start date) Work Away Program: opportunity to work & play for 10 weeks from another country (Sage‑approved list) Sage Foundation: 5 days paid yearly to volunteer $5,250 tuition reimbursement per calendar year starting 6 months after the hire date Sage Wellness Rewards Program ($600 wellness credit and $360 fitness reimbursement annually) #J-18808-Ljbffr