Executive Assistant

Executive Assistant Administrative

Immediate Executive Assistant Opportunity Available!

We are partnering with a respected higher education institution in the Atlanta area seeking a highly professional and detail-oriented Executive Assistant to support the President of the College.

The Executive Assistant will serve as a trusted partner to the President, providing high-level administrative, operational, and strategic support to ensure the seamless execution of executive priorities. This role requires a proactive professional who can anticipate needs, manage confidential information, coordinate complex schedules, and serve as a key point of contact between the President's Office and internal/external stakeholders.

The ideal candidate will bring strong executive presence, exceptional attention to detail, and the ability to operate effectively in a fast-paced higher education environment supporting senior leadership.

Key Responsibilities

Executive Support & Office Management

• Provide direct administrative support to the President of the College, managing day-to-day priorities, executive communications, and operational needs.
• Maintain and coordinate a complex executive calendar, including leadership meetings, board-related activities, campus events, and strategic initiatives.
• Prepare and organize executive correspondence, presentations, reports, briefing materials, and confidential documents.
• Manage sensitive information with professionalism, discretion, and sound judgment.
• Serve as a liaison between the President's Office, executive leadership, faculty, staff, students, and external partners.

Travel, Expense & Financial Coordination

• Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and meeting logistics.
• Prepare and process executive expense reports, reimbursements, invoices, and related documentation.
• Assist with budget tracking, financial reporting, and monitoring departmental expenditures.
• Maintain accurate financial records and provide reporting support for executive-level decision-making.

Executive Communications & Stakeholder Relations

• Act as the primary point of contact for internal and external stakeholders, ensuring timely communication and follow-up.
• Draft professional correspondence and communications on behalf of the President.
• Support relationship management with leadership teams, vendors, community partners, and institutional contacts.
• Ensure executive priorities and action items are effectively communicated and tracked.

Meeting & Event Coordination

• Coordinate executive meetings, leadership retreats, conferences, campus events, and special projects.
• Prepare agendas, meeting materials, presentations, and follow-up documentation.
• Track action items, deadlines, and deliverables to support organizational initiatives.

Project & Administrative Support

• Assist with special projects and strategic initiatives led by the President's Office.
• Conduct research, compile data, and prepare summaries for executive review.
• Maintain organized electronic and physical filing systems, records, and databases.
• Identify opportunities to improve administrative processes and office efficiency.

Qualifications

• Bachelor's degree preferred; equivalent combination of education and executive administrative experience will be considered.
• 5+ years of experience supporting senior executives, presidents, CEOs, or C-suite leadership within the higher education sector.
• Previous experience managing executive calendars, travel coordination, expenses, and confidential information.
• Strong proficiency with Microsoft Office Suite, Google Workspace, and enterprise scheduling/email platforms.
• Exceptional organizational skills with the ability to prioritize multiple deadlines and competing requests.
• Excellent written and verbal communication skills with strong attention to detail.
• Ability to represent executive leadership with professionalism and confidence.