Executive Assistant

The Executive Assistant serves as a strategic partner and trusted advisor to the CEO, driving operational excellence, organizational alignment, and the execution of key priorities across Meals On Wheels Atlanta. This role oversees executive operations, Board engagement, senior leadership coordination, donor and stakeholder relations, and special projects while supporting the organization’s mission, growth, and fundraising goals. The ideal candidate is highly organized, resourceful, and proactive, with the ability to anticipate needs, identify solutions before challenges arise, and keep initiatives moving forward. They thrive in a fast- paced environment, exercise sound judgment, manage competing priorities with ease, and maintain the highest level of professionalism, discretion, and confidentiality. Key Responsibilities Manage the CEO’s calendar, scheduling, travel, and daily administrative priorities Serve as gatekeeper for the Executive Office and handle sensitive communications with discretion and confidentiality Coordinate and manage all logistics for CEO and senior leadership meetings, including preparing agendas, distributing briefing materials, ensuring participant readiness, and overseeing virtual meeting platforms and technical requirements to ensure seamless execution. Draft and respond to correspondence on behalf of the CEO Support Board of Trustees operations, including scheduling meetings, retreats, communications, and capturing minutes Act as liaison between the CEO, Board of Trustees, Foundation Board, and senior leadership team Assist with hiring processes, onboarding, HR procedures, and employee benefits coordination Support finance-related administrative processes, including expense reporting, licenses, insurance, and payables Prepare presentations, reports, newsletters, and executive communications Coordinate donor, stakeholder, and site visit engagement with the CEO Lead and support special projects, organizational initiatives, and strategic priorities as assigned Maintain organized and accurate Executive Office records and files Provide proactive, real-time problem solving and operational support in a fast-paced Experience Minimum of 3-5 years of experience in executive support, operations, administration, or chief of staff roles, preferably within a nonprofit, corporate, or executive environment scheduling, and travel coordination for CEO and senior leadership team Experience supporting Board engagement, cross-functional initiatives, and executive-level Background in donor relations, stakeholder management, or mission-driven organizations is a Skills & Qualifications Excellent written, verbal, and interpersonal communication skills Strong organizational and project management abilities with exceptional attention to detail Ability to build and maintain professional relationships with senior leadership, Board members, donors, staff, and external stakeholders Strong problem-solving, critical thinking, and decision-making capabilities Ability to exercise sound judgment, discretion, and initiative in a fast-paced environment Proven ability to manage multiple priorities, deadlines, and shifting demands simultaneously Highly adaptable with the ability to work independently and proactively Ability to maintain the highest level of professionalism and confidentiality Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) #J-18808-Ljbffr