Accounting Manager

Job Description

Job Description

Company Background:

We are 24 (and growing) market-leading operating companies that deliver unmatched HVAC, mechanical, refrigeration, plumbing, and electrical solutions. We are actively building the nation's preferred technical service partnership for commercial MEP+ ecosystems, empowering industrial, commercial, and institutional clients—including Fortune 500 companies and other industry leaders across the United States—with reliable, innovative service. Learn more about us at

Frey Lutz Corp, located in Lancaster, has been Central PA's leading mechanical contractor for the past 48 years. We are a single-source solution from design through construction. At Frey Lutz, it's our unique, hands-on approach to every project that has won us some of the best HVAC and plumbing contracts in the area. The successful candidate will need to be self-motivated, possess communication and organizational skills, be able to handle multiple tasks, and have the willingness to learn.

Position Summary

The Accounting Manager supports the day-to-day accounting operations of a growing Mechanical/HVAC company. This role is responsible for maintaining accurate financial records, accounts receivable processing, collections activities, supporting the monthly close process, assisting reporting, and partnering closely with operational teams.

The ideal candidate has a strong accounting foundation, hands-on experience in a service or construction-related environment, and the ability to manage multiple priorities in a fast-paced, project-driven business.

Key Responsibilities

General Accounting & Month-End Close

· Prepare and post journal entries in accordance with GAAP.

· Assist with monthly, quarterly, and year-end close activities.

· Reconcile general ledger accounts, including bank, credit card, prepaid, accrual, and fixed asset accounts.

· Maintain accurate supporting schedules and documentation.

Reporting

· Assist CFO with producing annual reporting, budgets, and forecasting.

· Analyze financial data and provide insights to support business decisions.

· Pull data from ERP systems and organize it into usable formats

Service Billing & Accounts Receivable Support

· Prepare customer billing for Service Division, credit memos, and payment application.

· Support collections efforts by providing documentation and account analysis.

Contract Administration

· Manage service contract renewals and customer notifications.

· Maintain contract records and ensure timely renewals.

· Assist in the preparation and distribution of service agreements.

Compliance & Audit Support

· Assist with sales tax compliance, filings, and reporting.

· Support external auditors and CPA firms during audits and reviews.

· Maintain documentation to support internal controls and compliance requirements.

Systems & Process Improvement

· Work within accounting and job cost systems (e.g., ERP, accounting software, timekeeping systems).

· Identify opportunities to improve accounting processes, reconciliation efficiency, and reporting accuracy.

· Help automate recurring tasks.

· Assist with system clean-ups, data integrity reviews, and process documentation.

Qualifications

· High school diploma or equivalent required; associate degree preferred.

· Previous experience in accounting, accounts receivable, collections, customer service, or service administration preferred.

· Proficient in Microsoft Office applications.

· Strong organizational, communication, and time-management skills.

· Solid understanding of general ledger accounting and month-end close.

· Proficiency in Excel (pivot tables, VLOOKUP/XLOOKUP, formulas).

· Experience with accounting systems (NetSuite and Salesforce FSM experience is a plus).

· Experience participating or leading ERP implementations or major system upgrades is preferred. Candidate should be comfortable adapting to change, redesigning business processes, and driving successful adoption of new technologies

· Strong attention to detail, accuracy, and follow-through.

· Ability to manage multiple priorities in a deadline-driven environment.

· Strong communication skills and ability to partner cross-functionally.

Benefits

· Medical Insurance

· Dental Insurance

· Vision Insurance

· Life Insurance

· 401k with Company Match

· Disability Insurance

· Paid Vacation

· Paid Holidays

Frey Lutz offers competitive wages and comprehensive benefits. Frey Lutz Corp is an Equal Opportunity Employer and maintains a drug-free work environment.

Why Join Us?

We're committed to attracting talented individuals who seek a company with a strong foundation of success and an outstanding culture. We proactively provide competitive compensation, comprehensive benefits, and clear pathways for career advancement with autonomy and flexibility in an entrepreneurial environment.

Learn more about us at

We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate in any aspect of employment on the basis of race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Kelso does business.