Administrative Assistant 2

Job Description The recruitment is exempt from the hiring freeze (Administrative Order 358) This recruitment is open to Alaska Residents only. Applicants must meet A laska Residency Requirement s in order to be considered for employment at this time.

WHAT YOU WILL BE DOING:

This position plays a key role within the Division of Statewide Services, offering essential administrative support for the day-to-day operations of the Criminal Justice Information Services and Information Technology units. Reporting to the Administrative Assistant-3, the incumbent will assist with various functions, including human resources, payroll, travel, inventory management, and procurement.

OUR ORGANIZATION, MISSION, AND CULTURE:

The Department of Public Safety (DPS) strives to preserve the peace, enforce the law, prevent and detect crime, and protect life and property. As a member of DPS, you would be instrumental in ensuring this mission is met by providing direct support for law enforcement and criminal justice activities.

THE BENEFITS OF JOINING OUR TEAM:

The incumbent will be part of a positive and supportive team that values collaboration and continuous learning, fostering an environment conducive to professional development, accountability, and service excellence. This position offers the opportunity to exercise creativity and innovation in identifying potential improvements to administrative functions while working in coordination with various offices, divisions, and teams. As a member of one of the most distinctive law enforcement agencies in the nation, you will embody the core values of loyalty, integrity, courage, compassion, leadership, and accountability while serving the residents of Alaska.

THE WORKING CONDITIONS YOU CAN EXPECT:

This position is located at the Department of Public Safety Headquarters in Anchorage at 5700 E. Tudor Road; nestled at the foot of the beautiful Chugach Mountains. There is ample free parking and access to public transportation is close by. You can expect to work in a fast-paced environment with a phenomenal team of professionals, both civilian and commissioned that are dedicated to supporting the mission of the Department of Public Safety.

WHAT WE ARE LOOKING FOR:

Extensive knowledge of administrative functions essential for supporting business operations, including personnel management, purchasing and inventory control, accounts payable/receivable, and financial monitoring. Proficient in utilizing computers, software applications, databases, and automated systems to efficiently complete tasks. Strong ability to communicate complex information regarding policies, procedures, and regulations to the public, both in person, over the phone, and in writing. Skilled in effective time management to meet deadlines, optimize productivity, and manage unexpected tasks while maintaining quality. Conscientious about attending to detail and performing work thoroughly The Department of Public Safety strives to preserve the peace, enforce the law, prevent and detect crime, and protect life and property. All positions support or carry out the Department's mission. If our mission interests you and this position embodies your strengths, please consider joining our team. More information about the Department of P ublic Safety can be found on our website: Minimum Qualifications Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer. OR One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer. OR One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year) OR One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.) Special Note:

• Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
• Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
• Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.
• Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications.

Examples of advanced clerical experience include:

• Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
• Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).

Additional Required Information C

OVER LETTER:

A cover letter is NOT required for this position. Your complete application will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

AT TIME OF INTERVIEW:

Copies of your two (2) most recent performance evaluations OR two (2) letters of professional recommendation. A copy of academic transcripts if using education to meet the minimum qualifications. Three (3) professional references with current contact information. Two of the professional references must be current or former supervisors.

THIS RECRUITMENT IS FOR

STATE OFALASKA EMPLOYEESONLY

Candidates must currently hold permanent employment status within their current period of service, or have transfer rights, or, if separated, have rehire rights to this job classification.

BACKGROUND CHECK:

This position requires the incumbent to submit to a fingerprint based criminal history background check. Due to the sensitive nature of this position, and required access to APSIN, an applicant with criminal convictions will not move forward in the selection process.

CONFIDENTIALITY AGREEMENT

The successful candidate will be required to read, understand, and agree to via signature, an agreement of confidentiality concerning the work commonly encountered within the Department of Public Safety to qualify for this position.

EDUCATION:

To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you h #J-18808-Ljbffr Holland America-Princess (Holland America Dawson City Inn)