Executive Assistant

Job Description

Job Description

Legal Administrative Assistant M to F: 8:30 am to 5:00 pm

Location:

North Hills/Pittsburgh Area Employment Type:

Full-Time Compensation:

$20+ per hour, depending on experience Role Overview: We are seeking a professional, detail-oriented Legal Administrative Assistant to serve as the first point of contact for our established law firm. This role is a blend of traditional reception, office coordination, and legal billing support. The ideal candidate is a proactive multitasker who thrives in a professional environment and can manage administrative workflows with high accuracy. Key Responsibilities: Client Experience & Reception:

Provide a warm and professional welcome to all guests; manage check-in procedures, offer beverages, and coordinate conference room usage. Communication Management:

Serve as the primary point of contact for the main office phone line. Direct calls, take detailed messages, and maintain up-to-date office contact lists and phone systems. Calendar & Scheduling:

Proactively manage the office-wide calendar and the specific schedule of the Lead Attorney to ensure seamless meeting coordination. Billing & Financial Support:

Manage the end-to-end billing cycle, including entering attorney time and expenses into industry-specific software. Generate monthly client invoices and collaborate with attorneys to ensure billing accuracy and resolve discrepancies. Records & Data Management:

Organize and maintain a meticulous system for client files. Manage both physical and digital storage (onsite and offsite) using specialized legal software. Office Logistics:

Oversee incoming and outgoing mail/packages, including occasional trips to the post office. Monitor office supply inventory and handle reordering to ensure the firm remains fully operational. . Qualifications: Proven experience in an administrative or receptionist role (legal environment preferred). Strong proficiency in office software and the ability to quickly learn industry-specific billing and file management systems. Excellent verbal and written communication skills with a focus on professional etiquette. Exceptional organizational skills and the ability to handle sensitive, confidential information. Requirements: Ability to perform light physical tasks, such as sorting mail and lifting office supply boxes. Reliable transportation for daily office tasks and post office runs. We are an EOE.