Part-Time HR Compliance & Training Administrative Coordinator

Job Description

Job Description

Benefits:

• Bonus based on performance
• Competitive salary
• Flexible schedule
• Opportunity for advancement
• Training & development

Job Summary

Vision Life SLS is seeking a highly organized, detail-oriented, and dependable Part-Time HR Compliance & Training Coordinator to support our Human Resources department.

This position is responsible for monitoring employee compliance requirements, reviewing and grading mandatory training assessments, tracking outstanding documentation, maintaining accurate employee records, and providing administrative support.

The ideal candidate will have a strong background in administrative support, data entry, employee recordkeeping, and compliance tracking. We are seeking someone who is proactive, efficient, and capable of independently managing assigned responsibilities while maintaining confidentiality and accuracy.

Key Responsibilities

HR Compliance & Employee Records

● Monitor and maintain employee compliance files and required documentation.

● Conduct routine audits to identify missing, incomplete, or expired employee records.

● Track required certifications and documentation, including First Aid/CPR, TB screenings, physical examinations, driver’s licenses, and other employment requirements.

● Follow up with employees regarding outstanding compliance documents and deadlines.

● Maintain organized electronic and physical employee personnel files.

● Prepare compliance tracking reports and provide updates to HR management.

● Escalate unresolved compliance issues to management as necessary.

Training Coordination & Assessments

● Distribute mandatory onboarding and annual in-service training assessments.

● Review, grade, and document completed employee training quizzes and assessments using established answer keys.

● Track employee training completion, assessment results, and outstanding requirements.

● Follow up with employees regarding missing, incomplete, or overdue training assessments.

● Maintain accurate training logs, spreadsheets, and employee training records.

● Ensure completed training documentation is properly filed and readily accessible for compliance audits.

● Assist with coordinating training deadlines and communicating requirements to employees.

Administrative Support & Data Entry

● Perform accurate and timely data entry into HR databases, spreadsheets, and employee management systems.

● Scan, upload, organize, and electronically file employee documents.

● Assist with new-hire onboarding paperwork and employee documentation.

● Maintain and update employee records and compliance tracking systems.

● Prepare correspondence, reports, and other administrative documents.

● Respond professionally to employee inquiries regarding training and compliance requirements.

● Support additional HR administrative tasks and projects as assigned.

Qualifications & Requirements

● Minimum 1–2 years of administrative support, HR assistance, data entry, or compliance-related experience preferred.

● Strong organizational skills and exceptional attention to detail.

● Proficiency in Microsoft Office, including Excel, Word, and Outlook.

● Experience using Google Workspace, including Google Drive, Sheets, and Docs.

● Strong data entry, electronic filing, and document management skills.

● Ability to independently manage multiple assignments and meet deadlines.

● Excellent written and verbal communication skills.

● Ability to follow up consistently and professionally with employees.

● Ability to maintain confidentiality when handling sensitive employee information.

● Strong problem-solving skills, accountability, and follow-through.

Preferred Qualifications

● Previous experience in Human Resources, employee onboarding, or compliance administration.

● Experience reviewing or grading employee training assessments.

● Familiarity with ADP or other HR information systems.

● Experience maintaining employee certifications and training records.

● Administrative experience in healthcare, developmental disability services, Supported Living Services (SLS), or Independent Living Services (ILS).

● Familiarity with California Title 17 and employee training requirements is a plus.

Ideal Candidate

The ideal candidate is highly organized, self-motivated, and comfortable working independently in a fast-paced administrative environment.

We are looking for someone who can take ownership of assigned compliance and training responsibilities, identify missing information, consistently follow up with employees, and maintain accurate records without constant supervision.

Strong attention to detail, accountability, confidentiality, and the ability to meet deadlines are essential for this position.

About Vision Life SLS

Vision Life SLS provides Supported Living Services to individuals with developmental disabilities. We are committed to promoting independence, delivering quality support, and maintaining high standards of professionalism and regulatory compliance.

Our team values communication, teamwork, accountability, and a commitment to quality service.

How to Apply

Interested candidates should submit an updated resume highlighting relevant administrative, HR compliance, data entry, training coordination, and employee recordkeeping experience.

Vision Life SLS is an Equal Opportunity Employer.