Fuel Purchasing Manager (Independence Excavating)

Fuel Purchasing Manager

We are seeking a highly skilled, experienced, and organized Fuel Purchasing Manager to oversee the procurement, management, distribution and tracking of company fuel purchases. This role ensures the company secures high-quality fuel at competitive prices while maintaining compliance with company needs, industry regulations and internal processes. The manager will collaborate with vendors and project teammates, monitor market trends, and support operational efficiency through effective fuel management strategies

Who is IX?

From breaking ground to the finished project, our team has been laying the groundwork for excellence on heavy civil construction and demolition projects for over 65 years. We combine innovations of industry with decades of successfully completed projects, proving we are a value-added partner from the ground up! Over six decades, Independence Excavating has established a team of construction professionals that sets us apart from other contractors. To learn more, visit our website:

What do we believe in?

PEOPLE:

Provide a safe, family-oriented environment. Commitment to integrity. Protect our most valuable assets.

PERFORMANCE:

Always deliver the highest quality. Find solutions. Provide value to our partners.

COMMUNITY:

Positively impact the communities we serve. Give back. Leave the world a better place than we found it.

Key Responsibilities:

• Develop and implement fuel procurement strategies to meet operational needs.
• Source and negotiate with fuel suppliers to ensure cost-effectiveness and quality.
• Monitor fuel consumption across projects
• Establish and maintain relationships with fuel suppliers and distributors across all of our operational regions
• Track and analyze fuel market trends, prices, and forecasts to inform purchasing decisions.
• Ensure compliance with environmental and regulatory standards related to fuel storage and usage.
• Manage contracts with fuel suppliers, including reviewing terms, insurance and ensuring adherence to agreements.
• Develop and oversee a system for tracking fuel usage and costs, identifying opportunities for savings.
• Collaborate with estimators, project managers and equipment teams to anticipate fuel requirements.
• Respond to fuel-related issues and emergencies, ensuring minimal disruption to operations.
• Prepare reports on fuel usage, costs, and supplier performance for senior management
• Assist the estimating team with fuel purchase pricing and forecasting during project pursuits
• Manage the procurement of fuel related consumables and equipment such as DEF and fuel tanks.
• Ensure accuracy of fuel supplier invoices by verifying quantities, pricing, and terms against purchase orders and delivery record
• Resolve discrepancies or disputes with suppliers promptly and professionally to maintain strong vendor relationships.
• Collaborate with the accounting team to ensure timely processing of invoices and adherence to payment schedules.
• Maintain detailed records of invoice approvals and supporting documentation for auditing and financial reconcile purposes
• Monitor fuel tank maintenance, testing and location of company assets
• Manage Fuel tank telematics program and devices.

Do you have what it takes?

• Bachelor's degree in supply chain management, business administration, or a related field (preferred).
• 3–5 years of experience in procurement, fuel management, or a related role in construction or transportation industries.
• Knowledge of fuel types, market dynamics, and environmental regulations.
• Organization and Computer Competency
• Communicate effectively verbally and in writing
• Willing to travel as needed to supplier locations or project sites
• Strong negotiation and vendor management skills.
• Excellent analytical and problem-solving abilities.
• Proficiency in Microsoft Office Suite
• Ability to communicate effectively with internal teams and external vendors.
• Strong organizational and time-management skills.

Why IX?

• Weekly Competitive Pay!

• Excellent Benefits:
• Medical
• Dental
• Vision
• FSA & HSA
• Life Insurance + Optional Family Life Insurance
• Short-term and Long-term Disability
• Wellness Incentive Program
• Paid Holidays and PTO
• 401(k) + Company match
• Paid corporate training program
• Tuition Reimbursement
• Stability and a variety of different roles that provide a path to career advancement
• Family-owned and operated since 1956

Independence Excavating, Inc. is an Equal Opportunity Employer, and we value workplace diversity and do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.